Town of Waterford Community Center IT Room AC Replacement - IFB 26-010 (2026)
Town of WaterfordCity · Waterford, CT- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Duration
- 3 months
- Primary contact
- Gary Schneider
- (186) 044-4586
The 30-second brief
The Town of Waterford seeks bids for the Community Center IT Room AC Replacement project (IFB #26-010). The work involves the removal and replacement of the existing ductless split air-conditioning system serving the Community Center IT/Data Room. Scope includes installing a new indoor cassette fan coil unit, outdoor condensing unit, refrigerant piping, condensate pump, electrical disconnects, power wiring, controls, and associated roof penetrations and flashing by an authorized Sarnafil roofing contractor. Submission deadline is October 13, 2026, at 2:00 PM.
Base Bid: Removal and replacement of existing ductless split air-conditioning system including indoor cassette fan coil unit, Outdoor condensing unit, Refrigerant piping, Condensate pump, Electrical connections, Equipment supports, Roofing work, Testing, And startup. Add Alternate Bid #1: Removal of existing wood sleeper supports for refrigerator and freezer condensing units and installation of new prefabricated equipment supports, Temporary removal and reinstallation of units, And related roofing and piping work.
Lowest responsible bidder
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Summary
The Town of Waterford seeks bids for the Community Center IT Room AC Replacement project (IFB #26-010).
The work involves the removal and replacement of the existing ductless split air-conditioning system serving the Community Center IT/Data Room. Scope includes installing a new indoor cassette fan coil unit, outdoor condensing unit, refrigerant piping, condensate pump, electrical disconnects, power wiring, controls, and associated roof penetrations and flashing by an authorized Sarnafil roofing contractor. Submission deadline is October 13, 2026, at 2:00 PM.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
Base Bid: Removal and replacement of existing ductless split air-conditioning system including indoor cassette fan coil unit, Outdoor condensing unit, Refrigerant piping, Condensate pump, Electrical connections, Equipment supports, Roofing work, Testing, And startup. Add Alternate Bid #1: Removal of existing wood sleeper supports for refrigerator and freezer condensing units and installation of new prefabricated equipment supports, Temporary removal and reinstallation of units, And related roofing and piping work.
REQUIRED ATTACHMENTS
7- Bid Bond
- Certificate of Insurance
- References
- Bank Reference
- Firm Information
- Acknowledgment of Principal
- Non-Collusion form
- Submit to
- https://procurement.opengov.com/portal/waterfordct/projects/290808
- Scope location
- Waterford, CT
Questions about this BID
How do I respond to this Bid from Town of Waterford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waterfordct/projects/290808. For questions, contact Gary Schneider.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Waterford in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gary Schneider at (186) 044-4586. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid: Removal and replacement of existing ductless split air-conditioning system including indoor cassette fan coil unit, Outdoor condensing unit, Refrigerant piping, Condensate pump, Electrical connections, Equipment supports, Roofing work, Testing, And startup. Add Alternate Bid #1: Removal of. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Waterford?
All active and historical solicitations from Town of Waterford are tracked and searchable. As a city agency, Town of Waterford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Certificate of Insurance, References, Bank Reference, Firm Information, Acknowledgment of Principal, Non-Collusion form. Review the full document from Town of Waterford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waterford, CT. Review the full solicitation for detailed scope requirements.