Town of Waterford Jordan Fire House HVAC Design and Build Upgrades RFP 26-016 (2026)
Town of WaterfordCity · Waterford, CT- Due
- Dec 3, 2026
- 26 days left
- Posted
- Nov 3, 2026
- Primary contact
- Christopher Haley
- (860) 440-0544
The 30-second brief
The Town of Waterford seeks a qualified design-builder to provide complete professional design and construction services for HVAC upgrades at the Jordan Village Fire Department, located at 89 Rope Ferry Road, Waterford, Connecticut. The project includes replacement of the existing boiler, heating system improvements with independently controlled heating zones, second-floor hall and attic cooling replacement, ventilation, controls, electrical work, associated construction, testing, and commissioning while maintaining firehouse operations and emergency response access throughout the work. Proposals are due by December 3, 2026, at 2:00 PM, preceded by a mandatory pre-proposal walkthrough on November 12, 2026, and an inquiry deadline of November 23, 2026. Bidders must provide bid security, performance and payment bonds, adhere to Connecticut prevailing wage and CHRO compliance requirements, and meet minimum commercial general liability, auto, umbrella, and professional liability insurance limits.
Site investigation, Engineering, And design services; Demolition, Removal, And disposal; HVAC equipment and mechanical installation; Electrical work and controls integration; Testing, Balancing, Commissioning, Training, And closeout; General project costs, Including permits, Bonds, Insurance, Supervision, Temporary services, Associated repairs, Overhead, And profit
Technical Design and Approach (40 Points), Qualifications & Municipal Experience (30 Points), Cost Proposal and Pricing Structure (20 Points), Project Phasing & Continuity Plan (10 Points)
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The Town of Waterford seeks a qualified design-builder to provide complete professional design and construction services for HVAC upgrades at the Jordan Village Fire Department, located at 89 Rope Ferry Road, Waterford, Connecticut.
The project includes replacement of the existing boiler, heating system improvements with independently controlled heating zones, second-floor hall and attic cooling replacement, ventilation, controls, electrical work, associated construction, testing, and commissioning while maintaining firehouse operations and emergency response access throughout the work. Proposals are due by December 3, 2026, at 2:00 PM, preceded by a mandatory pre-proposal walkthrough on November 12, 2026, and an inquiry deadline of November 23, 2026. Bidders must provide bid security, performance and payment bonds, adhere to Connecticut prevailing wage and CHRO compliance requirements, and meet minimum commercial general liability, auto, umbrella, and professional liability insurance limits.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Site investigation, Engineering, And design services
- Demolition, Removal, And disposal
- HVAC equipment and mechanical installation
- Electrical work and controls integration
- Testing, Balancing, Commissioning, Training, And closeout
- General project costs, Including permits, Bonds, Insurance, Supervision, Temporary services, Associated repairs, Overhead, And profit
REQUIRED ATTACHMENTS
5- Non-Conflict Affidavit of Respondents
- Non-Collusion Bid Statement
- Affirmative Action Statement
- Bid Bond
- Prevailing Wage compliance documents
- Submit to
- https://procurement.opengov.com/portal/waterfordct/projects/317214
- Scope location
- Waterford, CT
Questions about this RFP
How do I respond to this RFP from Town of Waterford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waterfordct/projects/317214. For questions, contact Christopher Haley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Waterford in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Haley at (860) 440-0544. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Site investigation, Engineering, And design services; Demolition, Removal, And disposal; HVAC equipment and mechanical installation; Electrical work and controls integration; Testing, Balancing, Commissioning, Training, And closeout; General project costs, Including permits, Bonds, Insurance, Superv. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Design and Approach (40 Points), Qualifications & Municipal Experience (30 Points), Cost Proposal and Pricing Structure (20 Points), Project Phasing & Continuity Plan (10 Points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Waterford?
All active and historical solicitations from Town of Waterford are tracked and searchable. As a city agency, Town of Waterford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Conflict Affidavit of Respondents, Non-Collusion Bid Statement, Affirmative Action Statement, Bid Bond, Prevailing Wage compliance documents. Review the full document from Town of Waterford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waterford, CT. Review the full solicitation for detailed scope requirements.