Town of Vernon - Camp Newhoca Lodge and Facilities Renovation - RFP #2163 (2026)
Town of VernonCity · Vernon, CT- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Duration
- 6 months
- Primary contact
- Marty Sitler
- (860) 263-6790
The 30-second brief
The Town of Vernon, Connecticut is seeking proposals for the renovation of Camp Newhoca Lodge and Facilities located at 195 Grier Road. The scope of work encompasses building renovations, roofing, siding, deck construction, accessible ramp installation, door and window replacements, painting, and electrical work across multiple structures including the Lodge, Lodge Front Sitting Room, Lodge Back Deck, Camp Staff Office, Large Pavilion, Art Shed, Boat House, and Beach House. The project requires a certified check or bid bond for 5% of the bid, prevailing wage compliance, a mandatory walk-through on October 7, 2026, and submission by October 21, 2026 at 10:00 AM.
Completeness and compliance with RFP requirements, Total project cost and value, Design quality and constructability, Equipment quality and technical specifications, Schedule feasibility and project approach, Contractor qualifications and experience with similar projects, References and demonstrated performance on past projects
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Summary
The Town of Vernon, Connecticut is seeking proposals for the renovation of Camp Newhoca Lodge and Facilities located at 195 Grier Road.
The scope of work encompasses building renovations, roofing, siding, deck construction, accessible ramp installation, door and window replacements, painting, and electrical work across multiple structures including the Lodge, Lodge Front Sitting Room, Lodge Back Deck, Camp Staff Office, Large Pavilion, Art Shed, Boat House, and Beach House. The project requires a certified check or bid bond for 5% of the bid, prevailing wage compliance, a mandatory walk-through on October 7, 2026, and submission by October 21, 2026 at 10:00 AM.
EVALUATION CRITERIA
7- Completeness and compliance with RFP requirements
- Total project cost and value
- Design quality and constructability
- Equipment quality and technical specifications
- Schedule feasibility and project approach
- Contractor qualifications and experience with similar projects
- References and demonstrated performance on past projects
REQUIRED ATTACHMENTS
4- Certified check or bid bond for five percent (5%)
- Proposal Submission Form
- Project Scope and Schedule
- Project Portfolio and References
- Submit to
- John W. Kleinhans, Town Administrator, Town of Vernon, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066
- Scope location
- Vernon, CT
Questions about this RFP
How do I respond to this RFP from Town of Vernon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: John W. Kleinhans, Town Administrator, Town of Vernon, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066. For questions, contact Marty Sitler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Vernon in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marty Sitler at (860) 263-6790. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and compliance with RFP requirements, Total project cost and value, Design quality and constructability, Equipment quality and technical specifications, Schedule feasibility and project a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Vernon?
All active and historical solicitations from Town of Vernon are tracked and searchable. As a city agency, Town of Vernon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: certified check or bid bond for five percent (5%), Proposal Submission Form, Project Scope and Schedule, Project Portfolio and References. Review the full document from Town of Vernon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vernon, CT. Review the full solicitation for detailed scope requirements.