Town of Vernon HVAC System Maintenance RFP #2154 - Water Pollution Control Facility 2025
Town of VernonCity · Vernon, CT- Due
- Jun 4, 2025
- Deadline passed
- Posted
- May 1, 2025
- Contract term
- 1 year
- Primary contact
- Robert Grasis
The 30-second brief
The Town of Vernon is soliciting proposals for a one-year maintenance contract for HVAC systems at its Wastewater Treatment Facility. A mandatory walk-through is scheduled for May 14, 2025, and proposals are due June 4, 2025.
Two copies of the proposal, Bid security, Firm qualifications, References
Quality of service, funding, firm qualifications, price
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Summary
The Town of Vernon is soliciting proposals for a one-year maintenance contract for HVAC systems at its Wastewater Treatment Facility. A mandatory walk-through is scheduled for May 14, 2025, and proposals are due June 4, 2025.
EVALUATION CRITERIA
4- Quality of service
- Funding
- Firm qualifications
- Price
REQUIRED DELIVERABLES
4- Two copies of the proposal
- Bid security
- Firm qualifications
- References
REQUIRED ATTACHMENTS
4- Appendix A
- Bid bond or certified check
- References
- Firm qualifications
- Submit to
- John W. Kleinhans, Town Administrator, Town of Vernon, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066
- Duration
- 48 months
- Scope location
- Vernon, CT
Questions about this RFP
How do I respond to this RFP from Town of Vernon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: John W. Kleinhans, Town Administrator, Town of Vernon, Memorial Building, 14 Park Place, 3rd Floor, Vernon, Connecticut 06066. For questions, contact Robert Grasis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Vernon in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Grasis. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two copies of the proposal, Bid security, Firm qualifications, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of service, funding, firm qualifications, price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Vernon?
All active and historical solicitations from Town of Vernon are tracked and searchable. As a city agency, Town of Vernon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, bid bond or certified check, references, firm qualifications. Review the full document from Town of Vernon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vernon, CT. Review the full solicitation for detailed scope requirements.