Town of Underhill Public Outreach & Planning Support RFP 2026
Town of UnderhillCity · Underhill, VT- Due
- Apr 4, 2026
- Deadline passed
- Posted
- Mar 1, 2026
- Duration
- 18 months
- Primary contact
- Larry Lewack
The 30-second brief
The Town of Underhill is soliciting proposals for a consultant to coordinate a broad program of public outreach and engagement regarding infill housing in the Riverside Flats designated village center. The project aims to identify resident support for housing growth, infrastructure needs, and bylaw changes to meet Vermont's Act 181 housing targets. Key deliverables include a detailed outreach plan, online and print surveys, meeting facilitation for stakeholder groups, a design workshop, and a final report exploring environmental constraints and regulatory reforms. A total of $20,900 in Municipal Planning Grant funds plus $2,340 in local match is available. Proposals are due by April 4, 2026, with work expected to begin by May 1, 2026, and conclude by October 30, 2027.
Public outreach plan, Online surveys, Flyers/posters/postcards, Meeting facilitation, Design workshop, Draft report, Final report
Consultant Qualifications (40%), Scope of work/fees/methodology/schedule (40%), Proposal quality/completeness/clarity (20%)
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Summary
The Town of Underhill is soliciting proposals for a consultant to coordinate a broad program of public outreach and engagement regarding infill housing in the Riverside Flats designated village center.
The project aims to identify resident support for housing growth, infrastructure needs, and bylaw changes to meet Vermont's Act 181 housing targets. Key deliverables include a detailed outreach plan, online and print surveys, meeting facilitation for stakeholder groups, a design workshop, and a final report exploring environmental constraints and regulatory reforms. A total of $20,900 in Municipal Planning Grant funds plus $2,340 in local match is available. Proposals are due by April 4, 2026, with work expected to begin by May 1, 2026, and conclude by October 30, 2027.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Public outreach plan
- Online surveys
- Flyers/posters/postcards
- Meeting facilitation
- Design workshop
- Draft report
- Final report
REQUIRED ATTACHMENTS
6- Cover Letter
- Scope of Work
- Proposed Schedule
- Project Budget
- Qualifications and Staffing
- References
REQUIRED STAFFING
lead consultant, sub-consultants
- Submit to
- [email protected]
- Scope location
- Underhill, VT
Questions about this RFP
How do I respond to this RFP from Town of Underhill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Larry Lewack.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Underhill in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Larry Lewack. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: lead consultant, sub-consultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Public outreach plan, Online surveys, Flyers/posters/postcards, Meeting facilitation, Design workshop, Draft report, Final report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Consultant Qualifications (40%), Scope of work/fees/methodology/schedule (40%), Proposal quality/completeness/clarity (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Underhill?
All active and historical solicitations from Town of Underhill are tracked and searchable. As a city agency, Town of Underhill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 18 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Scope of Work, Proposed Schedule, Project Budget, Qualifications and Staffing, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Underhill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Underhill, VT. Review the full solicitation for detailed scope requirements.