Town of Surfside RFP 2026-03 Town Hall HVAC Replacement Project
Town of SurfsideCity · Surfside, FL- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 23, 2026
- Primary contact
- Sandra N. McCready
The 30-second brief
The Town of Surfside is soliciting sealed proposals from qualified firms to provide design-build services for the Town Hall HVAC Replacement Project. The project includes the removal of the existing HVAC system and the installation of a new, fully operational HVAC system.
One (1) original, Three (3) hard copies, And one (1) electronic copy on a USB drive of the completed and executed proposals.
Qualification and experience of key personnel (30 points), Firm's experience with HVAC replacement, design-build, or similar mechanical system projects (15 points), Proposed System, Materials, and Technical Approach, including compatibility with existing conditions and overall system quality (15 points), Proposal Pricing or fees for Services, including base system and any alternates (40 points).
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Summary
The Town of Surfside is soliciting sealed proposals from qualified firms to provide design-build services for the Town Hall HVAC Replacement Project. The project includes the removal of the existing HVAC system and the installation of a new, fully operational HVAC system.
EVALUATION CRITERIA
Qualification and experience of key personnel (30 points), Firm's experience with HVAC replacement, design-build, or similar mechanical system projects (15 points), Proposed System, Materials, and Technical Approach, including compatibility with existing conditions and overall system quality (15 points), Proposal Pricing or fees for Services, including base system and any alternates (40 points).
REQUIRED DELIVERABLES
One (1) original, Three (3) hard copies, And one (1) electronic copy on a USB drive of the completed and executed proposals.
REQUIRED ATTACHMENTS
Form 1. Proposal Form Package Acknowledgement, Form 2A. Proposer's Certification (if Company or Corporation), Form 2B. Proposer's Certification (if Partnership), Form 3. Single Execution Affidavits, Form 4. Dispute Disclosure, Form 5. Certification Regarding Debarment, Suspension, & Other Responsibility Matters Primary Covered Transactions, Form 6. Proposer's Qualifications Survey, Form 7. Statement of Qualifications Checklist, Form 8A. Price Submittal Schedule Form – Base HVAC System Replacement (Equipment, Installation, and Commissioning), Form 8B. Price Submittal Schedule Form – Alternate System Options (if applicable, including value engineering or alternative system approaches such as VRF or packaged systems), Form 8C. Price Submittal Schedule Form – Optional Services, Extended Warranty, Preventative Maintenance, and Emergency Services, Form 9. Reference List, Form 10. Federally Required Clauses Affidavit
- Submit to
- Town of Surfside - Town Hall, Office of the Town Clerk, 9293 Harding Avenue, Surfside, Florida 33154
- Scope location
- Surfside, Florida
Questions about this RFP
How do I respond to this RFP from Town of Surfside?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Surfside - Town Hall, Office of the Town Clerk, 9293 Harding Avenue, Surfside, Florida 33154. For questions, contact Sandra N. McCready.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Surfside in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sandra N. McCready. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One (1) original, Three (3) hard copies, And one (1) electronic copy on a USB drive of the completed and executed proposals.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification and experience of key personnel (30 points), Firm's experience with HVAC replacement, design-build, or similar mechanical system projects (15 points), Proposed System, Materials, and Tec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Surfside?
All active and historical solicitations from Town of Surfside are tracked and searchable. As a city agency, Town of Surfside regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1. Proposal Form Package Acknowledgement, Form 2A. Proposer's Certification (if Company or Corporation), Form 2B. Proposer's Certification (if Partnership), Form 3. Single Execution Affidavits, F. Review the full document from Town of Surfside for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Surfside, Florida. Review the full solicitation for detailed scope requirements.