Town of Sudbury - King Philip Woods Road Restoration Project - RFP BD-25-1331-TWNMN-FLYNN-123974 (2026)
Town of SudburyCity · Sudbury, MA- Due
- Jan 31, 2026
- Deadline passed
- Posted
- Jan 5, 2026
- Duration
- 4 months
- Primary contact
- Lori Capone
- (978) 440-5470
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Summary
The Town of Sudbury Conservation Department seeks a qualified professional for the King Philip Woods Road Restoration Project under RFP BD-25-1331-TWNMN-FLYNN-123974.
The scope of work includes 1,500 linear-foot trail regrading, drainage improvements, invasive species management, mechanical and hand removal, targeted herbicide treatment, historic stone wall and Tavern of the Damned foundation clearing, roadway regrading to a 20-foot width, drainage swale construction, native seed mix stabilization, and a closeout report. The estimated overall project budget is no more than $45,000. Proposals are due by January 31, 2026, at 12:30 PM. An optional pre-proposal site walk is scheduled for January 16, 2026. Submission requires one electronic PDF copy via email or online portal, and two hard copies delivered to the Conservation Department in Sudbury, Massachusetts.
REQUIRED ATTACHMENTS
19- Cover Letter
- Letter of Transmittal
- Project Understanding and Approach
- Proposed detailed scope of work
- Project schedule
- Itemized cost proposal with Basis of Estimate and hourly rates
- Summary of company background and experience
- Resumes of key personnel
- Documentation of pesticide applicator license
- Three recent and comparable project references
- Safety plan
- Equipment list
- Vegetation management plan
- Native seed mix specifications
- Proof of general liability
- Workers' compensation
- Vehicle insurance
- Certification of ability to comply with regulations
- Payment Bond of 50%
- Submit to
- [email protected]
- Scope location
- Sudbury, MA
Questions about this RFP
How do I respond to this RFP from Town of Sudbury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lori Capone.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Sudbury in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lori Capone at (978) 440-5470. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Town of Sudbury?
All active and historical solicitations from Town of Sudbury are tracked and searchable. As a city agency, Town of Sudbury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Letter of Transmittal, Project Understanding and Approach, Proposed detailed scope of work, Project schedule, Itemized cost proposal with Basis of Estimate and hourly rates, Summary of c. Review the full document from Town of Sudbury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sudbury, MA. Review the full solicitation for detailed scope requirements.