Town of Spencer - Peer Review, Construction Monitoring and Design Services RFQ 2026 - BD-27-1596-TOS02-TOS02-134947
Town of SpencerCity · Spencer, MA- Due
- Dec 3, 2026
- 22 days left
- Posted
- Oct 30, 2026
- Contract term
- 3 years
- Primary contact
- Jeff Bridges
- (508) 885-7500 ext 132
The 30-second brief
The Town of Spencer is seeking qualified engineering and consulting firms to provide on-call peer review engineering, wetlands consulting, construction monitoring, and CESSWI services for the Planning Board and Conservation Commission. The scope includes reviewing special permits, site plans, subdivisions, stormwater management, wetlands protection, ILSF calculations, vernal pools, and SWPPP compliance, as well as conducting site plan and subdivision construction inspections. The contract term is 3 years with 3 single-year renewal options. Proposals are due by December 3, 2026, at 10:00 AM. Selection is qualification-based (QBS), requiring professional licenses (PE or PWS) and municipal experience.
Ability to meet qualification requirements (25%), Proposed schedule, work plan and methodology (25%), Quality of the proposal (25%), Quality of reference checks (25%)
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Summary
The Town of Spencer is seeking qualified engineering and consulting firms to provide on-call peer review engineering, wetlands consulting, construction monitoring, and CESSWI services for the Planning Board and Conservation Commission.
The scope includes reviewing special permits, site plans, subdivisions, stormwater management, wetlands protection, ILSF calculations, vernal pools, and SWPPP compliance, as well as conducting site plan and subdivision construction inspections. The contract term is 3 years with 3 single-year renewal options. Proposals are due by December 3, 2026, at 10:00 AM. Selection is qualification-based (QBS), requiring professional licenses (PE or PWS) and municipal experience.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Cover Letter
- Firm Qualifications
- Staff Qualifications
- Municipal References
- Writing Sample
- Technical Approach
- Certificate of Non-Collusion
- State Tax Compliance Certification
- Certificate of Authority
- Debarment Disclosure Form
- Proof of Workers' Compensation
- Certificates of Insurance
- Submit to
- Jeff Bridges 157 Main Street Spencer, MA 01562
- Duration
- 72 months
- Scope location
- Spencer, MA
Questions about this RFQ
How do I respond to this RFQ from Town of Spencer?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jeff Bridges 157 Main Street Spencer, MA 01562. For questions, contact Jeff Bridges.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Spencer in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Bridges at (508) 885-7500 ext 132. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet qualification requirements (25%), Proposed schedule, work plan and methodology (25%), Quality of the proposal (25%), Quality of reference checks (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Spencer?
All active and historical solicitations from Town of Spencer are tracked and searchable. As a city agency, Town of Spencer regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Qualifications, Staff Qualifications, Municipal References, Writing Sample, Technical Approach, Certificate of Non-Collusion, State Tax Compliance Certification, Certificate of Auth. Review the full document from Town of Spencer for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spencer, MA. Review the full solicitation for detailed scope requirements.