Town of Southeast Lakeview Manor HVAC Project Bid 2026-04
Peaceable Hill Water DistrictUtility District · Brewster, NY- Due
- Sep 2, 2026
- Deadline passed
- Duration
- 2 months
- Primary contact
- Kathy Chiudina
- (845) 279-2196
The 30-second brief
The Town of Southeast is soliciting bids for the supply and installation of 8 mini-split HVAC units at the Lakeview Manor Community Center. The project includes removal of old equipment and installation of smart thermostats by October 31, 2026.
Completed Bid Submission Sheets, Proof of insurance, Completed reference form, Signed Non-Collusive Bidding Certificate, Signed Contractor's Affidavit
Quality and life span of equipment, Equipment specifications and maintenance, Warranties, Cost of equipment and installation, Qualifications and experience, Bidder references
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Summary
The Town of Southeast is soliciting bids for the supply and installation of 8 mini-split HVAC units at the Lakeview Manor Community Center. The project includes removal of old equipment and installation of smart thermostats by October 31, 2026.
EVALUATION CRITERIA
6- Quality and life span of equipment
- Equipment specifications and maintenance
- Warranties
- Cost of equipment and installation
- Qualifications and experience
- Bidder references
REQUIRED DELIVERABLES
5- Completed Bid Submission Sheets
- Proof of insurance
- Completed reference form
- Signed Non-Collusive Bidding Certificate
- Signed Contractor's Affidavit
REQUIRED ATTACHMENTS
5- USB thumb drive with digital copy
- Insurance documentation
- Standard Town Services Agreement
- Contractor's Affidavit
- Non-Collusive Bidding Certificate
- Scope location
- Brewster, NY
- Reported agency
- Town of Southeast
Questions about this BID
How do I respond to this Bid from Peaceable Hill Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kathy Chiudina.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Peaceable Hill Water District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Chiudina at (845) 279-2196. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Bid Submission Sheets, Proof of insurance, Completed reference form, Signed Non-Collusive Bidding Certificate, Signed Contractor's Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and life span of equipment, Equipment specifications and maintenance, Warranties, Cost of equipment and installation, Qualifications and experience, Bidder references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Peaceable Hill Water District?
All active and historical solicitations from Peaceable Hill Water District are tracked and searchable. As a utility district agency, Peaceable Hill Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: USB thumb drive with digital copy, Insurance documentation, Standard Town Services Agreement, Contractor's Affidavit, Non-Collusive Bidding Certificate. Review the full document from Peaceable Hill Water District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brewster, NY. Review the full solicitation for detailed scope requirements.