Town of Ridgefield Performance-Based Energy Services Contract RFP 26-10 2026
Town of RidgefieldCity · Ridgefield, CT- Due
- May 28, 2026
- Deadline passed
- Posted
- Apr 20, 2026
- Primary contact
- David McFate
- (203) 431-2720
The 30-second brief
The Town of Ridgefield, in partnership with Ridgefield Public Schools, is soliciting proposals for a performance-based energy services contract (RFP 26-10). The awarded contractor will evaluate, design, and implement Energy Conservation Measures (ECMs) at the Town Hall Annex, Barlow Mountain Elementary School (including a 138,000-gallon swimming pool), and Ridgefield High School. Scope includes auditing and upgrading mechanical, HVAC, lighting, and pool systems, with a focus on replacing electric resistive heating with air-source or ground-source heat pumps. The project is funded through guaranteed energy savings. A recommended site visit is scheduled for April 30, 2026, at 9:30 AM. Proposals are due May 28, 2026, at 11:00 AM via email or sealed envelope. Required submissions include firm qualifications, M&V approach, financial model, insurance certificates, and a signed Hold Harmless Agreement.
Proposal on company letterhead, Insurance certificates, Hold Harmless Agreement, Completed Guaranteed Savings Formula Table
Firm qualifications, relevant municipal experience, technical approach, bundling strategy, M&V approach, financial model, references
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Summary
The Town of Ridgefield, in partnership with Ridgefield Public Schools, is soliciting proposals for a performance-based energy services contract (RFP 26-10).
The awarded contractor will evaluate, design, and implement Energy Conservation Measures (ECMs) at the Town Hall Annex, Barlow Mountain Elementary School (including a 138,000-gallon swimming pool), and Ridgefield High School. Scope includes auditing and upgrading mechanical, HVAC, lighting, and pool systems, with a focus on replacing electric resistive heating with air-source or ground-source heat pumps. The project is funded through guaranteed energy savings. A recommended site visit is scheduled for April 30, 2026, at 9:30 AM. Proposals are due May 28, 2026, at 11:00 AM via email or sealed envelope. Required submissions include firm qualifications, M&V approach, financial model, insurance certificates, and a signed Hold Harmless Agreement.
EVALUATION CRITERIA
7- Firm qualifications
- Relevant municipal experience
- Technical approach
- Bundling strategy
- M&V approach
- Financial model
- References
REQUIRED DELIVERABLES
4- Proposal on company letterhead
- Insurance certificates
- Hold Harmless Agreement
- Completed Guaranteed Savings Formula Table
REQUIRED ATTACHMENTS
3- Hold Harmless Agreement
- Insurance Requirements
- Specimen Contract
- Submit to
- 400 Main Street, Ridgefield, CT 06877 or [email protected]
- Scope location
- Ridgefield, CT
Questions about this RFP
How do I respond to this RFP from Town of Ridgefield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 400 Main Street, Ridgefield, CT 06877 or [email protected]. For questions, contact David McFate.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Ridgefield in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David McFate at (203) 431-2720. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal on company letterhead, Insurance certificates, Hold Harmless Agreement, Completed Guaranteed Savings Formula Table. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications, relevant municipal experience, technical approach, bundling strategy, M&V approach, financial model, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Ridgefield?
All active and historical solicitations from Town of Ridgefield are tracked and searchable. As a city agency, Town of Ridgefield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Hold Harmless Agreement, Insurance Requirements, Specimen Contract. Review the full document from Town of Ridgefield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ridgefield, CT. Review the full solicitation for detailed scope requirements.