Town of Pittsboro Design Services for New Town Hall RFQ 2025
Town of PittsboroCity · Pittsboro, NC- Due
- Dec 22, 2025
- Deadline passed
- Posted
- Nov 17, 2025
- Primary contact
- Ben Schmadeke
The 30-second brief
The Town of Pittsboro is seeking qualifications from architectural and design firms for the design of a new Town Hall. The project includes design, engineering, and environmental services for a new building on an existing site, with a potential alternate for police department renovation.
Letters of Interest (LOI), Scope of services, Fee estimate, Other required documentation
Firm's overall experience, knowledge, familiarity and past performance relating to cost-effective delivery of the requested services (30%); Experience of the Firm's proposed staff to perform the required work and proximity of staff to project location (40%); Firm's proposed project approach and management plan and demonstrated ability to provide desired services to the Town (30%)
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Summary
The Town of Pittsboro is seeking qualifications from architectural and design firms for the design of a new Town Hall. The project includes design, engineering, and environmental services for a new building on an existing site, with a potential alternate for police department renovation.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Letters of Interest (LOI)
- Scope of services
- Fee estimate
- Other required documentation
REQUIRED ATTACHMENTS
Reference form (Attachment A)
- Scope location
- Pittsboro, North Carolina
Questions about this RFQ
How do I respond to this RFQ from Town of Pittsboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ben Schmadeke.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Pittsboro in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Schmadeke. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letters of Interest (LOI), Scope of services, Fee estimate, Other required documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's overall experience, knowledge, familiarity and past performance relating to cost-effective delivery of the requested services (30%); Experience of the Firm's proposed staff to perform the requi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Pittsboro?
All active and historical solicitations from Town of Pittsboro are tracked and searchable. As a city agency, Town of Pittsboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Reference form (Attachment A). Review the full document from Town of Pittsboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pittsboro, North Carolina. Review the full solicitation for detailed scope requirements.