Town of Pacolet HVAC Replacement RFP 2025 - Pacolet Mills Post Office
Town of PacoletCity · Pacolet, SC- Due
- Jan 14, 2026
- Deadline passed
- Posted
- Dec 16, 2025
- Contract term
- Not specified years
- Primary contact
- Patrick S. Kay
- (864) 474-9504
The 30-second brief
The Town of Pacolet is soliciting proposals to replace the HVAC system at the Pacolet Mills Post Office (approx. 2,000 sq. ft.). Proposals are due by January 14, 2026, and must include system specs, cost, and references.
Remove and dispose of existing equipment, Install new HVAC system, Coordinate inspections, Provide minimum one-year warranty
Total project cost, availability, equipment quality/efficiency/warranty, references/experience, system reliability
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Summary
The Town of Pacolet is soliciting proposals to replace the HVAC system at the Pacolet Mills Post Office (approx. 2,000 sq. ft.). Proposals are due by January 14, 2026, and must include system specs, cost, and references.
EVALUATION CRITERIA
5- Total project cost
- Availability
- Equipment quality/efficiency/warranty
- References/experience
- System reliability
REQUIRED DELIVERABLES
4- Remove and dispose of existing equipment
- Install new HVAC system
- Coordinate inspections
- Provide minimum one-year warranty
REQUIRED ATTACHMENTS
7- Proof of SC license and insurance
- Town business license confirmation
- System specifications
- Cost proposal
- Timeline
- Three commercial references
- Signed Q&A page
REQUIRED STAFFING
Licensed and insured HVAC contractor
- Submit to
- Town Hall, 180 Montgomery Avenue, Pacolet, SC 29372
- Duration
- Not specified months
- Scope location
- Pacolet, SC
- Projected sq ft
- 2,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Pacolet?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall, 180 Montgomery Avenue, Pacolet, SC 29372. For questions, contact Patrick S. Kay.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Pacolet in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick S. Kay at (864) 474-9504. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed and insured HVAC contractor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Remove and dispose of existing equipment, Install new HVAC system, Coordinate inspections, Provide minimum one-year warranty. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total project cost, availability, equipment quality/efficiency/warranty, references/experience, system reliability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Pacolet?
All active and historical solicitations from Town of Pacolet are tracked and searchable. As a city agency, Town of Pacolet regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is Not specified years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of SC license and insurance, Town business license confirmation, system specifications, cost proposal, timeline, three commercial references, signed Q&A page. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Pacolet for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pacolet, SC. The total projected area is 2000 sq ft. Review the full solicitation for detailed scope requirements.