Town of Oak Island Landscaping Maintenance Program RFP 2026
Town of Oak IslandCity · Oak Island, NC- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Contract term
- 3 years
- Primary contact
- Todd Tetreault
- (910) 278-5011
The 30-second brief
The Town of Oak Island, NC is soliciting proposals for its Landscaping Maintenance Program. The scope of work includes professional landscaping services such as mowing (3-4 inch height), weed eating (string trimming), blowing, and cleanup for various town-owned properties including Town Hall, fire departments, recreation centers, parks (Middleton Park, Templeton Park), and vacuum stations. The contract term is seasonal (April–September) for 3 years, with an anticipated start date of April 2027. Contractors must operate under coastal barrier island conditions including salt spray and hurricane risks. Proposals are due August 31, 2026, by 2:30 PM via mail or email to Todd Tetreault, Parks and Recreation Director. Evaluation is based on cost (40%), experience (30%), capacity (20%), and references (10%).
Completed pricing sheet, Company qualifications, References, Proof of insurance, Description of approach and methodology
Cost - 40%, Experience - 30%, Capacity - 20%, References - 10%
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Summary
The Town of Oak Island, NC is soliciting proposals for its Landscaping Maintenance Program.
The scope of work includes professional landscaping services such as mowing (3-4 inch height), weed eating (string trimming), blowing, and cleanup for various town-owned properties including Town Hall, fire departments, recreation centers, parks (Middleton Park, Templeton Park), and vacuum stations. The contract term is seasonal (April–September) for 3 years, with an anticipated start date of April 2027. Contractors must operate under coastal barrier island conditions including salt spray and hurricane risks. Proposals are due August 31, 2026, by 2:30 PM via mail or email to Todd Tetreault, Parks and Recreation Director. Evaluation is based on cost (40%), experience (30%), capacity (20%), and references (10%).
EVALUATION CRITERIA
4- Cost - 40%
- Experience - 30%
- Capacity - 20%
- References - 10%
REQUIRED DELIVERABLES
5- Completed pricing sheet
- Company qualifications
- References
- Proof of insurance
- Description of approach and methodology
- Submit to
- 4601 E Oak Island Dr, Oak Island NC 28465
- Scope location
- Oak Island, NC
Questions about this RFP
How do I respond to this RFP from Town of Oak Island?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 4601 E Oak Island Dr, Oak Island NC 28465. For questions, contact Todd Tetreault.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Oak Island in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd Tetreault at (910) 278-5011. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed pricing sheet, Company qualifications, References, Proof of insurance, Description of approach and methodology. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost - 40%, Experience - 30%, Capacity - 20%, References - 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Oak Island?
All active and historical solicitations from Town of Oak Island are tracked and searchable. As a city agency, Town of Oak Island regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Oak Island for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Island, NC. Review the full solicitation for detailed scope requirements.