Town of Northfield Dickinson Memorial Library HVAC Replacement IFB 2026
Town of NorthfieldCity · Northfield, MA- Due
- Mar 23, 2026
- Deadline passed
- Posted
- Feb 18, 2026
- Primary contact
- Andrea Llamas
- (413) 498-2901 ext 115
The 30-second brief
The Town of Northfield is soliciting bids to replace the air conditioning system at the historic Dickinson Memorial Library with a new heat pump system. Bids are due by March 23, 2026, and a mandatory bidders' conference is scheduled for March 5, 2026.
Price Quote Form, References, Non-Collusion Form, Tax Compliance Form, Debarment Statement, Certificate of Corporate Authority, Statement of Warranty
Lowest bidder that is found to be responsible and qualified, price, past performance, reliability, quality of product/service
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Summary
The Town of Northfield is soliciting bids to replace the air conditioning system at the historic Dickinson Memorial Library with a new heat pump system. Bids are due by March 23, 2026, and a mandatory bidders' conference is scheduled for March 5, 2026.
EVALUATION CRITERIA
5- Lowest bidder that is found to be responsible and qualified
- Price
- Past performance
- Reliability
- Quality of product/service
REQUIRED DELIVERABLES
7- Price Quote Form
- References
- Non-Collusion Form
- Tax Compliance Form
- Debarment Statement
- Certificate of Corporate Authority
- Statement of Warranty
REQUIRED ATTACHMENTS
4- Appendix A
- Appendix B
- Appendix C
- Appendix D
- Submit to
- Town Administrator’s Office, Northfield Town Hall, 69 Main Street, Northfield, MA 01360
- Scope location
- Northfield, MA
Questions about this IFB
How do I respond to this IFB from Town of Northfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Administrator’s Office, Northfield Town Hall, 69 Main Street, Northfield, MA 01360. For questions, contact Andrea Llamas.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Northfield in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrea Llamas at (413) 498-2901 ext 115. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Quote Form, References, Non-Collusion Form, Tax Compliance Form, Debarment Statement, Certificate of Corporate Authority, Statement of Warranty. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bidder that is found to be responsible and qualified, price, past performance, reliability, quality of product/service" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Northfield?
All active and historical solicitations from Town of Northfield are tracked and searchable. As a city agency, Town of Northfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D. Review the full document from Town of Northfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Northfield, MA. Review the full solicitation for detailed scope requirements.