Town of North Hempstead TPA for Workers' Compensation Claims and Services RFP TNH058-2025
Town of North HempsteadCity · Manhasset, NY- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 7, 2025
- Contract term
- 3 years
- Primary contact
- Georgina Carr
The 30-second brief
The Town of North Hempstead is requesting proposals from qualified Third Party Administrators (TPA) for the administration of its workers' compensation program under RFP No. TNH058-2025. The selected firm will be responsible for core services including preparing filings with the Workers' Compensation Board, processing medical and indemnity claims, maintaining electronic claim files, and pursuing subrogation or recovery opportunities. The Town employs approximately 430 full-time and 400 part-time/seasonal employees. Per Addendum No. 1, the Town has elected to eliminate 'Option 2' (self-insurance) and is only seeking responses for 'Option 1' (fully insured program with TPA handling). Proposals are due December 1, 2025, at 11:00 AM. The contract term is three years with two optional one-year renewals.
Technical Proposal, Price Proposal, Proposer's Qualification Statement, Signed Addenda Acknowledgement
Contract Requirements and Proposed Solution (30 points), Proposer Profile (10 points), Related Experience (20 points), Fees (40 points), MWBE or SDVOB Certification (+5 points)
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Summary
The Town of North Hempstead is requesting proposals from qualified Third Party Administrators (TPA) for the administration of its workers' compensation program under RFP No.
TNH058-2025. The selected firm will be responsible for core services including preparing filings with the Workers' Compensation Board, processing medical and indemnity claims, maintaining electronic claim files, and pursuing subrogation or recovery opportunities. The Town employs approximately 430 full-time and 400 part-time/seasonal employees. Per Addendum No. 1, the Town has elected to eliminate 'Option 2' (self-insurance) and is only seeking responses for 'Option 1' (fully insured program with TPA handling). Proposals are due December 1, 2025, at 11:00 AM. The contract term is three years with two optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Technical Proposal
- Price Proposal
- Proposer's Qualification Statement
- Signed Addenda Acknowledgement
REQUIRED ATTACHMENTS
6- Attachment A Price Proposal
- Attachment B Bidder's Qualification Statement
- Attachment C Standard Town Terms and Conditions
- Addendum No. 1
- Addendum No. 2
- Addendum No. 3
- Submit to
- Procurement Division, 220 Plandome Road, Manhasset, New York 11030
- Scope location
- Manhasset, NY
Questions about this RFP
How do I respond to this RFP from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Division, 220 Plandome Road, Manhasset, New York 11030. For questions, contact Georgina Carr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgina Carr. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Proposal, Proposer's Qualification Statement, Signed Addenda Acknowledgement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contract Requirements and Proposed Solution (30 points), Proposer Profile (10 points), Related Experience (20 points), Fees (40 points), MWBE or SDVOB Certification (+5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A Price Proposal, Attachment B Bidder's Qualification Statement, Attachment C Standard Town Terms and Conditions, Addendum No. 1, Addendum No. 2, Addendum No. 3. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Manhasset, NY. Review the full solicitation for detailed scope requirements.