Town of Needham Pest Control Maintenance Services Invitation for Bid - 26DPW121G (2025)
Town of NeedhamCity · Needham, MA- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Oct 30, 2025
- Contract term
- 1 year
- Primary contact
- Katie Bamber
- (781) 455-7550 ext 72229
The 30-second brief
The Town of Needham Department of Public Works is seeking bids for preventative and on-call pest control maintenance services for the interior and exterior of Town and School buildings, as well as on-call pest control services for parking lots under IFB 26DPW121G. Covered pests include rats, mice, cockroaches, ants, flies, ground beetles, bees, wasps, millipedes, centipedes, spiders, sowbugs, pillbugs, clover mites, and other arthropod pests, along with skunks, raccoons, and opossums at the Recycling and Transfer Station (RTS). The contract term is for one year commencing January 1, 2026, with options to renew or extend for up to 4 additional one-year terms at the Town's discretion. Written questions are due by November 12, 2025, at 5:00 pm, and sealed bids are due by November 20, 2025, at 1:30 pm at the Public Services Administration Building, 500 Dedham Ave., Needham, MA 02492.
Lowest price for Year One, responsive and responsible bidder
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Summary
The Town of Needham Department of Public Works is seeking bids for preventative and on-call pest control maintenance services for the interior and exterior of Town and School buildings, as well as on-call pest control services for parking lots under IFB 26DPW121G. Covered pests include rats, mice, cockroaches, ants, flies, ground beetles, bees, wasps, millipedes, centipedes, spiders, sowbugs, pillbugs, clover mites, and other arthropod pests, along with skunks, raccoons, and opossums at the Recycling and Transfer Station (RTS).
The contract term is for one year commencing January 1, 2026, with options to renew or extend for up to 4 additional one-year terms at the Town's discretion. Written questions are due by November 12, 2025, at 5:00 pm, and sealed bids are due by November 20, 2025, at 1:30 pm at the Public Services Administration Building, 500 Dedham Ave., Needham, MA 02492.
EVALUATION CRITERIA
Lowest price for Year One, responsive and responsible bidder
REQUIRED ATTACHMENTS
Acknowledgment of Receipt, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing, Bid Form F: Professional References, Bid Form G: Certificate of Authority or Corporate Resolution
- Submit to
- Administration Office of the Public Works Department, Public Services Administration Building, 500 Dedham Ave., Needham, MA 02492 / http://www.needhamma.gov/bids.aspx
- Duration
- 60 months
- Scope location
- Needham, MA
Questions about this BID
How do I respond to this Bid from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administration Office of the Public Works Department, Public Services Administration Building, 500 Dedham Ave., Needham, MA 02492 / http://www.needhamma.gov/bids.aspx. For questions, contact Katie Bamber.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Bamber at (781) 455-7550 ext 72229. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price for Year One, responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgment of Receipt, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response form, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of. Review the full document from Town of Needham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, MA. Review the full solicitation for detailed scope requirements.