Town of Needham On Call Repair Services IFB 26DPW177C 2025 - 26DPW177C On-Call Repair Services
Town of NeedhamCity · Needham, MA- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Contract term
- 1 year
- Primary contact
- Ashley Ellis
- (781) 455-7550
The 30-second brief
The Town of Needham invites bids for On-Call Repair Services (Bid No. 26DPW177C) to perform major preventative maintenance, minor preventative maintenance, and emergency repairs to the town's water, sewer, and drain systems, including 135 miles of water main, 132 miles of gravity sanitary sewer mains, 4,500 sewer manholes, 4,200 catch basins, 10 sewer lift stations, and 85 miles of drain and culvert pipes. Services involve new service installations, service replacements, pipe laying, earthwork, trench shoring, and pavement restoration. Bids are due by December 4, 2025, at 1:30 PM. A 5% bid deposit, 50% payment bond, prevailing wages, and OSHA 10-hour training are required. The initial contract term is one year, with up to two one-year extension options.
Lowest responsible and eligible bidder
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Summary
The Town of Needham invites bids for On-Call Repair Services (Bid No. 26DPW177C) to perform major preventative maintenance, minor preventative maintenance, and emergency repairs to the town's water, sewer, and drain systems, including 135 miles of water main, 132 miles of gravity sanitary sewer mains, 4,500 sewer manholes, 4,200 catch basins, 10 sewer lift stations, and 85 miles of drain and culvert pipes.
Services involve new service installations, service replacements, pipe laying, earthwork, trench shoring, and pavement restoration. Bids are due by December 4, 2025, at 1:30 PM. A 5% bid deposit, 50% payment bond, prevailing wages, and OSHA 10-hour training are required. The initial contract term is one year, with up to two one-year extension options.
EVALUATION CRITERIA
Lowest responsible and eligible bidder
REQUIRED ATTACHMENTS
Acknowledgment of Receipt, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing, Bid Form F: Certificate of Compliance for Public Construction More than $10,000.00, Bid Form G: Professional References, Bid Form H: Certificate of Authority of Corporate Resolution, Bid Deposit
REQUIRED STAFFING
Foreman, Laborer
- Submit to
- Director of Administration, PSAB, 500 Dedham Ave., Needham, MA 02492
- Duration
- 36 months
- Scope location
- Needham, MA
Questions about this IFB
How do I respond to this IFB from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Director of Administration, PSAB, 500 Dedham Ave., Needham, MA 02492. For questions, contact Ashley Ellis.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Ellis at (781) 455-7550. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and eligible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgment of Receipt, Bid Form A: Bid Price Form, Bid Form B: Bidder Information Response, Bid Form C: Authentication Form, Bid Form D: Certificate of Good Faith, Bid Form E: Certificate of Compl. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Needham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, MA. Review the full solicitation for detailed scope requirements.