Town of Needham IFB On-Call Fire Alarm & Sprinkler Maintenance 26DPW167B 2025
Town of Needham, Town of Needham, MA·City
Track Town of Needham solicitations
Get alerted when Town of Needham posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Ashley Ellis · (781) 455-7550
- Contract Term
- 1 year
- Duration
- 48 months
- Scope Location
- Needham, Massachusetts
- Submission Address
- Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492
SUMMARY
The Town of Needham is seeking bids for on-call fire alarm and sprinkler maintenance services. This includes annual maintenance and on-call services as needed. The bid package includes details on preventative maintenance, inspections, on-call services, and submission requirements. The contract term is initially for one year with potential for renewals up to four additional years.
EVALUATION CRITERIA
Lowest responsible and eligible bidder based upon the total bid price for Year One.
REQUIRED DELIVERABLES
Bid forms, Bidder Information Response form, Authentication Form, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Professional References, Certificate of Authority or Corporate Resolution, DCAMM Certificate of Eligibility and Update Statement, Bid Deposit, Scope of Service or Technical Specifications requirements.
REQUIRED ATTACHMENTS
Attachment A (General and FSB Forms, Additional Required Forms, Plans for Public Safety Building and Fire Station, Prevailing Wage Schedule)
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492. For questions, contact Ashley Ellis.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and eligible bidder based upon the total bid price for Year One." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (General and FSB Forms, Additional Required Forms, Plans for Public Safety Building and Fire Station, Prevailing Wage Schedule). Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Ellis at (781) 455-7550. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, Massachusetts. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid forms, Bidder Information Response form, Authentication Form, Certificate of Good Faith, Certificate of Compliance with Massachusetts Tax Laws, Professional References, Certificate of Authority or Corporate Resolution, DCAMM Certificate of Eligibility and Update Statement, Bid Deposit, Scope of. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.