Town of Mountain Village - Management and Operation Services for the Telluride Conference Center - RFP No. TCC 2026-1 (2026)
Town of Mountain VillageCity · Mountain Village, CO- Due
- Dec 16, 2026
- 39 days left
- Posted
- Nov 5, 2026
- Primary contact
- Molly Norton
The 30-second brief
The Town of Mountain Village seeks proposals from qualified firms to manage and operate the Telluride Conference Center (TCC), a Town-owned conference and events facility covering approximately 10,000 square feet of meeting, event, and banquet kitchen space located at 580 Mountain Village Boulevard in Mountain Village, Colorado. The selected Operator will provide full day-to-day leadership, facility maintenance, food and beverage, and catering services, administer an Annual Business Plan and operating budget, recruit and supervise on-site staff as employer of record, and collaborate with the Town's Sales Director on group bookings and events. Additional scope includes planning community programming and vibrancy events, maintaining accurate financial and payroll records, ensuring ADA compliance, and supporting future facility flexibility, remodel, and expansion planning. The compensation structure features a fixed Base Fee for executive oversight, a performance-based Incentive Fee tied to cost management, F&B results, and a service scorecard, and a Community Programming Component. Proposals are due by December 16, 2026, at 5:00 PM MST via the BidNet submission portal, following an optional virtual information meeting on November 17, 2026, and a question deadline of November 20, 2026. Evaluation criteria include relevant experience and qualifications (20%), leadership and staffing plan (20%), compensation proposal and budget (25%), operator requirements and F&B approach (20%), references (5%), and interview/presentation (10%).
Relevant experience and qualifications (20%), Leadership, vision, on-site team and management, staffing plan (20%), Compensation proposal and proposed operating budget (25%), Operator requirements including F&B approach (20%), References and past performance (5%), Interview/Presentation (10%)
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Summary
The Town of Mountain Village seeks proposals from qualified firms to manage and operate the Telluride Conference Center (TCC), a Town-owned conference and events facility covering approximately 10,000 square feet of meeting, event, and banquet kitchen space located at 580 Mountain Village Boulevard in Mountain Village, Colorado.
The selected Operator will provide full day-to-day leadership, facility maintenance, food and beverage, and catering services, administer an Annual Business Plan and operating budget, recruit and supervise on-site staff as employer of record, and collaborate with the Town's Sales Director on group bookings and events. Additional scope includes planning community programming and vibrancy events, maintaining accurate financial and payroll records, ensuring ADA compliance, and supporting future facility flexibility, remodel, and expansion planning. The compensation structure features a fixed Base Fee for executive oversight, a performance-based Incentive Fee tied to cost management, F&B results, and a service scorecard, and a Community Programming Component. Proposals are due by December 16, 2026, at 5:00 PM MST via the BidNet submission portal, following an optional virtual information meeting on November 17, 2026, and a question deadline of November 20, 2026. Evaluation criteria include relevant experience and qualifications (20%), leadership and staffing plan (20%), compensation proposal and budget (25%), operator requirements and F&B approach (20%), references (5%), and interview/presentation (10%).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Cover Letter
- Firm overview
- Qualifications and experience
- Statement of respondent's vision
- On-site staffing plan and organizational chart
- Proposed compensation structure
- First-year operating plan and budget
- Responses to Sections 5.4 through 5.7
- Approach to working with the Sales Director
- Transition plan
- References
- Evidence of financial capacity and insurance requirements
- Exceptions or comments on Key Terms Summary
- Submit to
- https://www.bidnetdirect.com/colorado/townofmountainvillage
- Scope location
- Mountain Village, CO
- Projected sq ft
- 10,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Mountain Village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidnetdirect.com/colorado/townofmountainvillage. For questions, contact Molly Norton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Mountain Village in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Molly Norton. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications (20%), Leadership, vision, on-site team and management, staffing plan (20%), Compensation proposal and proposed operating budget (25%), Operator requirements inc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Mountain Village?
All active and historical solicitations from Town of Mountain Village are tracked and searchable. As a city agency, Town of Mountain Village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, firm overview, Qualifications and experience, statement of respondent's vision, on-site staffing plan and organizational chart, proposed compensation structure, first-year operating plan. Review the full document from Town of Mountain Village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mountain Village, CO. The total projected area is 10000 sq ft. Review the full solicitation for detailed scope requirements.