Town of Monroe - Town-Wide Tree Maintenance: Removal & Pruning - RFP #2026-02 (2026)
Town of MonroeCity · Monroe, CT- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Aug 11, 2026
- Contract term
- 4 years
- Primary contact
- Chris Nowacki
- (203) 452-2800
The 30-second brief
The Town of Monroe is seeking qualified State of Connecticut Licensed Arborists to provide all labor, materials, equipment, and traffic control to perform tree maintenance, removal, and pruning maintenance on town-owned and maintained rights of way, schools, parks, and properties for the Department of Public Works. The contract is for a period of four years commencing upon award, with an estimated historical expenditure of $90,000 per year. Proposals are due by August 27, 2026, at 10:00 am. Bidders must submit one original and one hard copy of their proposal in a single sealed envelope to Monroe Town Hall, 7 Fan Hill Road, Monroe, CT 06468. Required submissions include a Fee Proposal Form, Non-Collusion Affidavit, Legal Status Disclosure, Statement of References, List of Subcontractors, RFP Checklist, and proposal security in the form of a certified check or bid surety bond of at least 5% of the total amount. Evaluation criteria include specialized experience, past performance, fee competitiveness, municipal experience, and understanding of project requirements.
Tree removal (takedown work) categorized by DBH dimensions (Up to 4", 4.01"-10", 10.01"-14", 14.01"-18", 18.01"-22", 22.01"-24", 24.01"-30", 30.01"-36", 36.01"-42", 42.01"-48", 48.01"-54", 54.01"-60"), Non-takedown work including pruning, Trimming, Cabling, And stump grinding, And emergency clearing services.
Demonstrated specialized experience and competence, Past performance and references on similar services, Competitiveness of the fee proposal, Knowledge and relative experience with Connecticut municipalities, Suggestions for improvement and efficiency, Quality of submission and understanding of requirements
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Summary
The Town of Monroe is seeking qualified State of Connecticut Licensed Arborists to provide all labor, materials, equipment, and traffic control to perform tree maintenance, removal, and pruning maintenance on town-owned and maintained rights of way, schools, parks, and properties for the Department of Public Works.
The contract is for a period of four years commencing upon award, with an estimated historical expenditure of $90,000 per year. Proposals are due by August 27, 2026, at 10:00 am. Bidders must submit one original and one hard copy of their proposal in a single sealed envelope to Monroe Town Hall, 7 Fan Hill Road, Monroe, CT 06468. Required submissions include a Fee Proposal Form, Non-Collusion Affidavit, Legal Status Disclosure, Statement of References, List of Subcontractors, RFP Checklist, and proposal security in the form of a certified check or bid surety bond of at least 5% of the total amount. Evaluation criteria include specialized experience, past performance, fee competitiveness, municipal experience, and understanding of project requirements.
EVALUATION CRITERIA
6- Demonstrated specialized experience and competence
- Past performance and references on similar services
- Competitiveness of the fee proposal
- Knowledge and relative experience with Connecticut municipalities
- Suggestions for improvement and efficiency
- Quality of submission and understanding of requirements
REQUIRED DELIVERABLES
Tree removal (takedown work) categorized by DBH dimensions (Up to 4", 4.01"-10", 10.01"-14", 14.01"-18", 18.01"-22", 22.01"-24", 24.01"-30", 30.01"-36", 36.01"-42", 42.01"-48", 48.01"-54", 54.01"-60"), Non-takedown work including pruning, Trimming, Cabling, And stump grinding, And emergency clearing services.
REQUIRED ATTACHMENTS
8- Fee Proposal Form
- Bidder's Non-Collusion Affidavit Form
- Bidder's Legal Status Disclosure
- Bidder's Statement of References
- Bidder's List of Subcontractors
- RFP Checklist
- Proposal Security
- W-9 form
REQUIRED STAFFING
3- Submit to
- Monroe Town Hall, Office of the First Selectman, 7 Fan Hill Road, Monroe, CT 06468
- Scope location
- Monroe, CT
Questions about this RFP
How do I respond to this RFP from Town of Monroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Monroe Town Hall, Office of the First Selectman, 7 Fan Hill Road, Monroe, CT 06468. For questions, contact Chris Nowacki.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Monroe in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Nowacki at (203) 452-2800. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Crew Chief Climber, Climber, Groundsmen. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree removal (takedown work) categorized by DBH dimensions (Up to 4", 4.01"-10", 10.01"-14", 14.01"-18", 18.01"-22", 22.01"-24", 24.01"-30", 30.01"-36", 36.01"-42", 42.01"-48", 48.01"-54", 54.01"-60"), Non-takedown work including pruning, Trimming, Cabling, And stump grinding, And emergency clearing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated specialized experience and competence, Past performance and references on similar services, Competitiveness of the fee proposal, Knowledge and relative experience with Connecticut municip..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Monroe?
All active and historical solicitations from Town of Monroe are tracked and searchable. As a city agency, Town of Monroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Proposal Form, Bidder's Non-Collusion Affidavit Form, Bidder's Legal Status Disclosure, Bidder's Statement of References, Bidder's List of Subcontractors, RFP Checklist, Proposal Security, W-9 for. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Monroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe, CT. Review the full solicitation for detailed scope requirements.