Town of Minnedosa - DED Tree Removal Services RFP: DED 2026-07 - Dutch Elm Disease Tree and Wood Pile Removal
Town of MinnedosaCity · Minnedosa, MB- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Duration
- 4 months
- Primary contact
- Brian Jensen
- (204) 867-0037
The 30-second brief
The Town of Minnedosa is seeking proposals for the Dutch Elm Disease (DED) Management Program, specifically the removal and disposal of 38 diseased Elm trees and 1 firewood pile within town limits on public and private property. Work involves tree removal flush with the ground or debarked to the soil line per The Forest Health Protection Act, equipment disinfection with methyl hydrate, property owner notifications, site cleanup, property remediation, and transporting removed trees to the Town of Minnedosa Compost Site branch pile. Submissions close on October 8, 2026, at 12:00 P.M. CDT. The project may commence on October 15, 2026, with a completion deadline of February 1, 2027. Requirements include commercial liability insurance of at least $5,000,000, Worker's Compensation Board (WCB) clearance letter, minimum three references, and adherence to Accessibility for Manchitobans Act (AMA) Standards. Proposals will be evaluated based on price (55 points), local business (5 points), resource capacity (10 points), customer service (15 points), and references (15 points).
38 Elm trees and 1 firewood pile removal and disposal
PRICE (Total price and completion of Schedule Appendix B) - 55 Points, LOCAL BUSINESS (Municipality of Town of Minnedosa and R.M. Minto-Odanah – Full points, Other Regions – Up to a maximum of 4 points) - 5 Points, RESOURCE CAPACITY (Capacity to complete the scope of work with the required personnel, materials and equipment) - 10 Points, CUSTOMER SERVICE (Overall quality and attention to details of the Proposal, Availability and responsiveness to the needs of the Town of Minnedosa, Proponents level of service) - 15 Points, REFERENCES (Minimum of three (3) references) - 15 Points
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Summary
The Town of Minnedosa is seeking proposals for the Dutch Elm Disease (DED) Management Program, specifically the removal and disposal of 38 diseased Elm trees and 1 firewood pile within town limits on public and private property.
Work involves tree removal flush with the ground or debarked to the soil line per The Forest Health Protection Act, equipment disinfection with methyl hydrate, property owner notifications, site cleanup, property remediation, and transporting removed trees to the Town of Minnedosa Compost Site branch pile. Submissions close on October 8, 2026, at 12:00 P.M. CDT. The project may commence on October 15, 2026, with a completion deadline of February 1, 2027. Requirements include commercial liability insurance of at least $5,000,000, Worker's Compensation Board (WCB) clearance letter, minimum three references, and adherence to Accessibility for Manchitobans Act (AMA) Standards. Proposals will be evaluated based on price (55 points), local business (5 points), resource capacity (10 points), customer service (15 points), and references (15 points).
EVALUATION CRITERIA
PRICE (Total price and completion of Schedule Appendix B) - 55 Points, LOCAL BUSINESS (Municipality of Town of Minnedosa and R.M. Minto-Odanah – Full points, Other Regions – Up to a maximum of 4 points) - 5 Points, RESOURCE CAPACITY (Capacity to complete the scope of work with the required personnel, materials and equipment) - 10 Points, CUSTOMER SERVICE (Overall quality and attention to details of the Proposal, Availability and responsiveness to the needs of the Town of Minnedosa, Proponents level of service) - 15 Points, REFERENCES (Minimum of three (3) references) - 15 Points
REQUIRED DELIVERABLES
38 Elm trees and 1 firewood pile removal and disposal
REQUIRED ATTACHMENTS
5- Appendix B - Pricing and Completion Schedule
- Appendix C - Form of Irrevocability
- Appendix D - Acknowledgments
- Certificates of insurance
- Workers Compensation Board clearance letter
- Submit to
- Town of Minnedosa Office, 103 Main Street S, P.O. Box 426, Minnedosa, MB R0J 1E0 or email to [email protected]
- Scope location
- Minnedosa, Manitoba
Questions about this RFP
How do I respond to this RFP from Town of Minnedosa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Minnedosa Office, 103 Main Street S, P.O. Box 426, Minnedosa, MB R0J 1E0 or email to [email protected]. For questions, contact Brian Jensen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Minnedosa in MB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Jensen at (204) 867-0037. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 38 Elm trees and 1 firewood pile removal and disposal. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "PRICE (Total price and completion of Schedule Appendix B) - 55 Points, LOCAL BUSINESS (Municipality of Town of Minnedosa and R.M. Minto-Odanah – Full points, Other Regions – Up to a maximum of 4 point..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Minnedosa?
All active and historical solicitations from Town of Minnedosa are tracked and searchable. As a city agency, Town of Minnedosa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B - Pricing and Completion Schedule, Appendix C - Form of Irrevocability, Appendix D - Acknowledgments, Certificates of insurance, Workers Compensation Board clearance letter. Review the full document from Town of Minnedosa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Minnedosa, Manitoba. Review the full solicitation for detailed scope requirements.
