Town of Lincoln Water Department Property HVAC Improvements IFB 20260902
Town of LincolnCity · Lincoln, MA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Primary contact
- Richard Nolli
The 30-second brief
The Town of Lincoln Water Department is soliciting sealed bids for HVAC improvements under Bid Number 20260902. The project scope includes the installation of one Hyper-Heat Pump system with floor and wall-mounted A/C evaporators, and one Energy Recovery Ventilator (ERV) unit sized for four people. Work also involves the removal, replacement, cleaning, and sealing of existing ductwork with R-8 insulation. Requirements include a 5% bid deposit, a 50% payment bond upon selection, and prevailing wage rates. Contractors must have at least seven years of experience in heat pump installation and provide three references from the past five years. A mandatory pre-bid walk-through is scheduled for September 15, 2026, at 9:00 AM at 77 Sandy Pond Road. Bids are due by September 30, 2026.
Hyper-Heat Pump system, A/C evaporators, Energy Recovery Ventilator unit, Ductwork replacement/cleaning, R-8 insulation
Qualified contractor, licensing per 781 CMR, minimum seven years experience, three references from past 5 years
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Summary
The Town of Lincoln Water Department is soliciting sealed bids for HVAC improvements under Bid Number 20260902.
The project scope includes the installation of one Hyper-Heat Pump system with floor and wall-mounted A/C evaporators, and one Energy Recovery Ventilator (ERV) unit sized for four people. Work also involves the removal, replacement, cleaning, and sealing of existing ductwork with R-8 insulation. Requirements include a 5% bid deposit, a 50% payment bond upon selection, and prevailing wage rates. Contractors must have at least seven years of experience in heat pump installation and provide three references from the past five years. A mandatory pre-bid walk-through is scheduled for September 15, 2026, at 9:00 AM at 77 Sandy Pond Road. Bids are due by September 30, 2026.
EVALUATION CRITERIA
4- Qualified contractor
- Licensing per 781 CMR
- Minimum seven years experience
- Three references from past 5 years
REQUIRED DELIVERABLES
5- Hyper-Heat Pump system
- A/C evaporators
- Energy Recovery Ventilator unit
- Ductwork replacement/cleaning
- R-8 insulation
REQUIRED ATTACHMENTS
3- Bid deposit (bid bond/cash/certified check)
- Payment bond
- Prevailing wage rates
- Submit to
- Lincoln Water Department c/o Lincoln Town Offices, 16 Lincoln Road, Lincoln, MA 01773
- Scope location
- Lincoln, MA
Questions about this IFB
How do I respond to this IFB from Town of Lincoln?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lincoln Water Department c/o Lincoln Town Offices, 16 Lincoln Road, Lincoln, MA 01773. For questions, contact Richard Nolli.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Lincoln in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Nolli. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hyper-Heat Pump system, A/C evaporators, Energy Recovery Ventilator unit, Ductwork replacement/cleaning, R-8 insulation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualified contractor, licensing per 781 CMR, minimum seven years experience, three references from past 5 years" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Lincoln?
All active and historical solicitations from Town of Lincoln are tracked and searchable. As a city agency, Town of Lincoln regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid deposit (bid bond/cash/certified check), payment bond, prevailing wage rates. Review the full document from Town of Lincoln for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lincoln, MA. Review the full solicitation for detailed scope requirements.