Town of Leland - Founders Park Amphitheater Audio-Visual Systems Design RFQ 2026
Town of LelandCity · Leland, NC- Due
- Dec 16, 2026
- 35 days left
- Posted
- Oct 30, 2026
- Primary contact
- Will Lear
The 30-second brief
The Town of Leland seeks Statements of Qualifications from experienced audio, video, and event lighting firms to provide design and system integration services for a complete production system design at Founders Park Amphitheater in Leland, North Carolina. The anticipated design scope encompasses a professional main PA / line-array speaker system, subwoofers, stage monitors, digital mixing console, microphones, rigging systems, outdoor LED video display, event and performance lighting, power distribution, and cabling. Submissions are due by December 16, 2026, at 2:00 PM EST, following a mandatory pre-submittal site meeting on November 25, 2026. Evaluation criteria prioritize relevant experience, references, project history, proposal quality, and proximity.
Relevant experience and references 30%, Proven history of successful completion of projects of similar scope 30%, Completeness, clarity, and quality of proposal 25%, Proximity to project location 15%
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Summary
The Town of Leland seeks Statements of Qualifications from experienced audio, video, and event lighting firms to provide design and system integration services for a complete production system design at Founders Park Amphitheater in Leland, North Carolina.
The anticipated design scope encompasses a professional main PA / line-array speaker system, subwoofers, stage monitors, digital mixing console, microphones, rigging systems, outdoor LED video display, event and performance lighting, power distribution, and cabling. Submissions are due by December 16, 2026, at 2:00 PM EST, following a mandatory pre-submittal site meeting on November 25, 2026. Evaluation criteria prioritize relevant experience, references, project history, proposal quality, and proximity.
EVALUATION CRITERIA
Relevant experience and references 30%, Proven history of successful completion of projects of similar scope 30%, Completeness, clarity, and quality of proposal 25%, Proximity to project location 15%
REQUIRED ATTACHMENTS
10- Company name and contact information
- Company background and qualifications
- Relevant project experience
- At least three comparable project references
- Proposed project team and qualifications
- Description of proposed design approach
- Examples of similar audio/video/lighting system designs
- Relevant manufacturer and system experience
- Anticipated project schedule
- Any additional relevant information demonstrating the firm's qualifications
- Submit to
- [email protected]
- Scope location
- Leland, NC
Questions about this RFQ
How do I respond to this RFQ from Town of Leland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Will Lear.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Leland in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Lear. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and references 30%, Proven history of successful completion of projects of similar scope 30%, Completeness, clarity, and quality of proposal 25%, Proximity to project location 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Leland?
All active and historical solicitations from Town of Leland are tracked and searchable. As a city agency, Town of Leland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name and contact information, Company background and qualifications, Relevant project experience, At least three comparable project references, Proposed project team and qualifications, Descri. Review the full document from Town of Leland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leland, NC. Review the full solicitation for detailed scope requirements.