Town of Houlton Heat Pump Installation at John Millar Civic Center RFP 2026
Town of HoultonCity · Houlton, ME- Due
- Jun 22, 2026
- Deadline passed
- Posted
- May 27, 2026
- Primary contact
- Serenna Fitzpatrick
- (207) 694-0439
The 30-second brief
The Town of Houlton is seeking proposals for the installation of heat pumps and cassettes at the John A. Millar Civic Center to improve energy efficiency across approximately 3,000 square feet. Proposals are due by June 22, 2026.
Detailed cost estimate, Timeline for completion, Description of proposed materials, Proof of insurance, Proof of bonding, Proof of licenses
Cost-effectiveness and transparency of pricing, Quality and suitability of the proposed unit, Experience and qualifications of the contractor, Ability to meet the project schedule, Safety and compliance with relevant building codes
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Summary
The Town of Houlton is seeking proposals for the installation of heat pumps and cassettes at the John A. Millar Civic Center to improve energy efficiency across approximately 3,000 square feet. Proposals are due by June 22, 2026.
EVALUATION CRITERIA
5- Cost-effectiveness and transparency of pricing
- Quality and suitability of the proposed unit
- Experience and qualifications of the contractor
- Ability to meet the project schedule
- Safety and compliance with relevant building codes
REQUIRED DELIVERABLES
6- Detailed cost estimate
- Timeline for completion
- Description of proposed materials
- Proof of insurance
- Proof of bonding
- Proof of licenses
- Submit to
- Town of Houlton, 21 Water Street, Houlton, Maine 04730
- Scope location
- Houlton, Maine
- Projected sq ft
- 3,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Houlton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Town of Houlton, 21 Water Street, Houlton, Maine 04730. For questions, contact Serenna Fitzpatrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Houlton in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Serenna Fitzpatrick at (207) 694-0439. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed cost estimate, Timeline for completion, Description of proposed materials, Proof of insurance, Proof of bonding, Proof of licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effectiveness and transparency of pricing, Quality and suitability of the proposed unit, Experience and qualifications of the contractor, Ability to meet the project schedule, Safety and complian..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Houlton?
All active and historical solicitations from Town of Houlton are tracked and searchable. As a city agency, Town of Houlton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Houlton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houlton, Maine. The total projected area is 3000 sq ft. Review the full solicitation for detailed scope requirements.