Town of Hingham - Hingham Town Meeting: Electronic Voting Device and Services - EVRFP26 (2026)
Town of HinghamCity · Hingham, MA- Due
- Dec 3, 2026
- 26 days left
- Posted
- Nov 4, 2026
- Contract term
- 3 years
- Primary contact
- David Sequeira
- (781) 804-2407 ext 2407
The 30-second brief
The Town of Hingham seeks qualified proposals for the lease or purchase of electronic voting devices and services for Annual and Special Town Meetings held at Hingham High School. The scope encompasses voting handsets with display capabilities, transceivers, check-in and check-out administration, tallying software, VPN encryption, full technical rehearsals, on-site personnel support, and staff training. The submission deadline is December 3, 2026, at 11:00 am. Evaluation criteria include Massachusetts experience, approach and understanding, quality of the proposal, staff experience, on-site support, voting functionality, and product demonstrations.
Massachusetts Experience and Qualifications (10), Approach and Understanding (10), Quality of the Proposal (10), Proposer Staff Experience (10), On-Site Support, Training & Staffing (10), Voting Functionality & Meeting Requirements (10), Product Demonstration (10), Security Guarantees (1), Public Records (1), Voting Capabilities (1), Compliancy (1), Multiple Articles (1), Multiple Rooms (1), Audit Trail (1), Imported Rosters (1), Attendance and Quorum (1), On-Site Administration (1), Voter Attendee Guidance (1), ADA Compliancy (1)
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Summary
The Town of Hingham seeks qualified proposals for the lease or purchase of electronic voting devices and services for Annual and Special Town Meetings held at Hingham High School.
The scope encompasses voting handsets with display capabilities, transceivers, check-in and check-out administration, tallying software, VPN encryption, full technical rehearsals, on-site personnel support, and staff training. The submission deadline is December 3, 2026, at 11:00 am. Evaluation criteria include Massachusetts experience, approach and understanding, quality of the proposal, staff experience, on-site support, voting functionality, and product demonstrations.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Certificate of Non-Collusion
- State Taxes Certification Clause
- Authorized Signatures
- Evidence of insurance coverage
- References
- Submit to
- https://secure.procurenow.com/portal/hingham-ma
- Scope location
- Hingham, MA
Questions about this RFP
How do I respond to this RFP from Town of Hingham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/hingham-ma. For questions, contact David Sequeira.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hingham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Sequeira at (781) 804-2407 ext 2407. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Massachusetts Experience and Qualifications (10), Approach and Understanding (10), Quality of the Proposal (10), Proposer Staff Experience (10), On-Site Support, Training & Staffing (10), Voting Funct..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hingham?
All active and historical solicitations from Town of Hingham are tracked and searchable. As a city agency, Town of Hingham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Non-Collusion, State Taxes Certification Clause, Authorized Signatures, Evidence of insurance coverage, References. Review the full document from Town of Hingham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hingham, MA. Review the full solicitation for detailed scope requirements.