Town of High River Highwood Museum Air Conditioning RFP 2026
Town of High RiverCity · High River, AB- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Primary contact
- Jason Pimentel
- (403) 601-3551
The 30-second brief
The Town of High River is seeking proposals for the supply, installation, testing, and commissioning of a new air conditioning system for the Highwood Museum. The RFP outlines the requirements for the goods and services, submission process, evaluation criteria, and contract terms.
Air conditioning unit, Ancillary services, Proposal, O&M manuals, Warranty documentation
Satisfaction of the requirements identified in Schedule "A", including the specifications, functionality and quality of the goods, and the delivery and warranty terms, any services and supplier references; proponent's price proposal; terms of the Supply Agreement that the proponent is prepared to accept; High River's past experience in dealing with any particular proponent; such other criteria as High River considers relevant.
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Summary
The Town of High River is seeking proposals for the supply, installation, testing, and commissioning of a new air conditioning system for the Highwood Museum. The RFP outlines the requirements for the goods and services, submission process, evaluation criteria, and contract terms.
EVALUATION CRITERIA
Satisfaction of the requirements identified in Schedule "A", including the specifications, functionality and quality of the goods, and the delivery and warranty terms, any services and supplier references; proponent's price proposal; terms of the Supply Agreement that the proponent is prepared to accept; High River's past experience in dealing with any particular proponent; such other criteria as High River considers relevant.
REQUIRED DELIVERABLES
5- Air conditioning unit
- Ancillary services
- Proposal
- O&M manuals
- Warranty documentation
REQUIRED ATTACHMENTS
4- Schedule "A" – Requirements for Goods
- Schedule "B" – Proposal Content Requirements
- Appendix #1 - Site Photos
- Schedule "C" – Form of Supply Agreement
- Scope location
- High River, Alberta
Questions about this RFP
How do I respond to this RFP from Town of High River?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jason Pimentel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of High River in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Pimentel at (403) 601-3551. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Air conditioning unit, Ancillary services, Proposal, O&M manuals, Warranty documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Satisfaction of the requirements identified in Schedule "A", including the specifications, functionality and quality of the goods, and the delivery and warranty terms, any services and supplier refere..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of High River?
All active and historical solicitations from Town of High River are tracked and searchable. As a city agency, Town of High River regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule "A" – Requirements for Goods, Schedule "B" – Proposal Content Requirements, Appendix #1 - Site Photos, Schedule "C" – Form of Supply Agreement. Review the full document from Town of High River for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: High River, Alberta. Review the full solicitation for detailed scope requirements.