Request for Proposal for Professional Grant Writing & Administration Services
Town of HendersonCity · Henderson, NY- Due
- Jan 5, 2026
- Deadline passed
- Primary contact
- David Poulin
The 30-second brief
The Town of Henderson is seeking proposals from qualified individuals or firms for contractual grant writing and administration services. The selected entity will assist the Town in maximizing grant funding for community/economic development, infrastructure, capital improvements, and parks and recreation.
Grant Funding Need Analysis, Grant opportunities presentation, Grant Application Development and Submission, Monthly reports
Qualifications, relevant expertise, experience, successful grant proposals, references, potential conflicts, fee structure
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Summary
The Town of Henderson is seeking proposals from qualified individuals or firms for contractual grant writing and administration services.
The selected entity will assist the Town in maximizing grant funding for community/economic development, infrastructure, capital improvements, and parks and recreation.
EVALUATION CRITERIA
7- Qualifications
- Relevant expertise
- Experience
- Successful grant proposals
- References
- Potential conflicts
- Fee structure
REQUIRED DELIVERABLES
4- Grant Funding Need Analysis
- Grant opportunities presentation
- Grant Application Development and Submission
- Monthly reports
REQUIRED ATTACHMENTS
6- Cover sheet with firm details
- Narrative description of expertise
- List of experience
- List of references
- Description of potential conflicts
- Fee structure description
- Submit to
- [email protected]
- Reported agency
- Town of Henderson, NY
Questions about this RFP
How do I respond to this RFP from Town of Henderson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Poulin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Henderson in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Poulin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant Funding Need Analysis, Grant opportunities presentation, Grant Application Development and Submission, Monthly reports. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, relevant expertise, experience, successful grant proposals, references, potential conflicts, fee structure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Henderson?
All active and historical solicitations from Town of Henderson are tracked and searchable. As a city agency, Town of Henderson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover sheet with firm details, narrative description of expertise, list of experience, list of references, description of potential conflicts, fee structure description. Review the full document from Town of Henderson for the complete list.