Town of Hayden Cleaning Services Request for Proposals 2026 - Hayden Town Hall, Hayden Center, and Police Department
Town of HaydenCity · Hayden, CO- Due
- Nov 30, 2026
- 19 days left
- Posted
- Nov 9, 2026
- Primary contact
- Barbara Binetti
- (970) 276-3741
The 30-second brief
The Town of Hayden seeks proposals from reputable cleaning service providers for janitorial and facility maintenance services across multiple municipal buildings including Hayden Town Hall, the Hayden Center, and the Hayden Police Department. The scope involves regular and as-needed cleaning of offices, restrooms, fitness rooms, locker rooms, lobby areas, hallways, conference rooms, auditoriums, kitchens, and police facilities (including training, workout, and intoxilyzer rooms) with specific frequencies ranging from daily to bi-annually. Proposals are due by 8:00 AM Mountain Time on November 30, 2026, and must be submitted via email to [email protected] or delivered to Hayden Town Hall in Hayden, Colorado. Submissions will be evaluated based on cost, experience, qualifications, references, and proposed approach to the work. Bidders are encouraged to tour the Hayden Center.
Cost, experience, qualifications, references, proposed approach to the work
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Summary
The Town of Hayden seeks proposals from reputable cleaning service providers for janitorial and facility maintenance services across multiple municipal buildings including Hayden Town Hall, the Hayden Center, and the Hayden Police Department.
The scope involves regular and as-needed cleaning of offices, restrooms, fitness rooms, locker rooms, lobby areas, hallways, conference rooms, auditoriums, kitchens, and police facilities (including training, workout, and intoxilyzer rooms) with specific frequencies ranging from daily to bi-annually. Proposals are due by 8:00 AM Mountain Time on November 30, 2026, and must be submitted via email to [email protected] or delivered to Hayden Town Hall in Hayden, Colorado. Submissions will be evaluated based on cost, experience, qualifications, references, and proposed approach to the work. Bidders are encouraged to tour the Hayden Center.
EVALUATION CRITERIA
5- Cost
- Experience
- Qualifications
- References
- Proposed approach to the work
REQUIRED ATTACHMENTS
5- Cover Letter
- Proposal
- A signed IRS Form W-9
- A Certificate of Insurance
- Cost Estimate
- Submit to
- [email protected]
- Scope location
- Hayden, CO
Questions about this RFP
How do I respond to this RFP from Town of Hayden?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Barbara Binetti.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hayden in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Barbara Binetti at (970) 276-3741. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, experience, qualifications, references, proposed approach to the work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hayden?
All active and historical solicitations from Town of Hayden are tracked and searchable. As a city agency, Town of Hayden regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposal, A signed IRS Form W-9, A Certificate of Insurance, Cost Estimate. Review the full document from Town of Hayden for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hayden, CO. Review the full solicitation for detailed scope requirements.