REQUEST FOR PUBLIC WORKS PROPOSAL FOR INSTALLATION OF COMMERCIAL GRADE DUCTLESS MINI SPLIT HEAT PUMPS TO PROVIDE HEATING AND COOLING.
Town of HartfordCity · Hartford, NY- Due
- May 6, 2022
- Deadline passed
- Posted
- Apr 13, 2022
- Primary contact
- Denise Petteys
- (518) 742-0677
The 30-second brief
The Town of Hartford is seeking proposals for the provision and installation of commercial-grade ductless mini-split heat pumps to provide heating and cooling for various offices within the Town Hall. Proposals will be evaluated based on technical competence, cost, experience, proximity for service calls, and other relevant factors.
Installation and provision of commercial grade Ductless Mini Split Heat Pump Systems
technical competence, overall cost of the proposal, experience of the proposer, proximity of the proposer to the Town of Hartford Town Hall to responds to service calls, any other factors revealed by the proposals that are relevant to the responsibility and responsiveness of a given proposal
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Summary
The Town of Hartford is seeking proposals for the provision and installation of commercial-grade ductless mini-split heat pumps to provide heating and cooling for various offices within the Town Hall.
Proposals will be evaluated based on technical competence, cost, experience, proximity for service calls, and other relevant factors.
EVALUATION CRITERIA
technical competence, overall cost of the proposal, experience of the proposer, proximity of the proposer to the Town of Hartford Town Hall to responds to service calls, any other factors revealed by the proposals that are relevant to the responsibility and responsiveness of a given proposal
REQUIRED DELIVERABLES
Installation and provision of commercial grade Ductless Mini Split Heat Pump Systems
REQUIRED ATTACHMENTS
Appendix A
- Submit to
- 165 Hartford Main Street, Town of Hartford, New York or PO Box 214, Hartford, NY 12838
- Scope location
- Hartford, New York
Questions about this RFP
How do I respond to this RFP from Town of Hartford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2022. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 165 Hartford Main Street, Town of Hartford, New York or PO Box 214, Hartford, NY 12838. For questions, contact Denise Petteys.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hartford in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Denise Petteys at (518) 742-0677. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation and provision of commercial grade Ductless Mini Split Heat Pump Systems. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "technical competence, overall cost of the proposal, experience of the proposer, proximity of the proposer to the Town of Hartford Town Hall to responds to service calls, any other factors revealed by..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hartford?
All active and historical solicitations from Town of Hartford are tracked and searchable. As a city agency, Town of Hartford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A. Review the full document from Town of Hartford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartford, New York. Review the full solicitation for detailed scope requirements.