Town of Hamilton Fuel Oil, Propane, and Diesel Bid 2026-2027
Town of HamiltonCity · Hamilton, NY- Due
- Sep 9, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
The Town of Hamilton is seeking sealed bids for the purchase of fuel oil, propane, and diesel for the contract period spanning September 1, 2026 through August 31, 2027. Estimated quantities include 15,000 gallons of diesel fuel, 1,000 gallons of #2 fuel oil, and 3,000 gallons of propane. Bidders must provide fixed summer and winter prices or escalator pricing based on the New York Journal of Commerce New York Harbor Barge Reseller Rack for Syracuse. Bids must be received by 3:30 pm on Wednesday, September 9, 2026, via mail or hand delivery to the Hamilton Town Clerk, 38 Milford Street, Hamilton, NY 13346. Required insurance includes commercial general liability and automobile liability at $1,000,000 per occurrence, along with workers' compensation.
15, 000 gallons of diesel fuel, 1, 000 gallons of #2 fuel oil, 3, 000 gallons of propane
Lowest responsive, responsible bidder
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Summary
The Town of Hamilton is seeking sealed bids for the purchase of fuel oil, propane, and diesel for the contract period spanning September 1, 2026 through August 31, 2027.
Estimated quantities include 15,000 gallons of diesel fuel, 1,000 gallons of #2 fuel oil, and 3,000 gallons of propane. Bidders must provide fixed summer and winter prices or escalator pricing based on the New York Journal of Commerce New York Harbor Barge Reseller Rack for Syracuse. Bids must be received by 3:30 pm on Wednesday, September 9, 2026, via mail or hand delivery to the Hamilton Town Clerk, 38 Milford Street, Hamilton, NY 13346. Required insurance includes commercial general liability and automobile liability at $1,000,000 per occurrence, along with workers' compensation.
EVALUATION CRITERIA
Lowest responsive, responsible bidder
REQUIRED DELIVERABLES
6- 15
- 000 gallons of diesel fuel
- 1
- 000 gallons of #2 fuel oil
- 3
- 000 gallons of propane
REQUIRED ATTACHMENTS
4- Signed bid form
- Signed Non-Collusion Statement
- Proof of insurance
- Exceptions list
- Submit to
- Hamilton Town Clerk, 38 Milford Street, Hamilton, NY 13346
- Scope location
- Hamilton, NY
Questions about this BID
How do I respond to this Bid from Town of Hamilton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hamilton Town Clerk, 38 Milford Street, Hamilton, NY 13346.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Hamilton in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 15, 000 gallons of diesel fuel, 1, 000 gallons of #2 fuel oil, 3, 000 gallons of propane. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hamilton?
All active and historical solicitations from Town of Hamilton are tracked and searchable. As a city agency, Town of Hamilton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed bid form, signed Non-Collusion Statement, proof of insurance, exceptions list. Review the full document from Town of Hamilton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton, NY. Review the full solicitation for detailed scope requirements.