Town of Frisco - HOA Management and Maintenance Services - Mary Ruth Place RFP 2026
Town of FriscoCity · Frisco, CO- Due
- Jul 30, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- James Gorham
The 30-second brief
The Town of Frisco is seeking competitive bids from qualified companies for Homeowner Association (HOA) Management and Maintenance Services for Mary Ruth Place, a 9-unit residential workforce development located at 306-311 Galena Street, Summit County, Colorado. The project consists of three buildings featuring studio to 2-bedroom units, assigned parking, site landscaping, outdoor unit storage, and a solid waste storage area. The successful manager will handle initial HOA setup, budget creation, website and bank account establishment, tenant communication, financial reporting, common area maintenance, snow and ice removal, and 24/7 emergency response. Proposals are due by July 30, 2026, at 12:00 pm MST, with questions due by July 13, 2026. Required insurance includes workers' compensation, general liability, automobile liability, protected information liability, professional liability, and crime insurance.
HOA operations, Property maintenance, Financial management and budgeting, Common area cleaning, Snow removal, Landscape maintenance, Trash and recycling area cleaning, Gutter and heat tape maintenance, HVAC filter replacement in common areas
Cost, reputation experience and efficiency of the prospective manager, ability to perform the contract within the time specified, comparative quality of goods and services, performance under previous contracts with the Town of Frisco, number and scope of conditions attached to the proposal, interest in the project and understanding of the scope and specific requirements
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Summary
The Town of Frisco is seeking competitive bids from qualified companies for Homeowner Association (HOA) Management and Maintenance Services for Mary Ruth Place, a 9-unit residential workforce development located at 306-311 Galena Street, Summit County, Colorado.
The project consists of three buildings featuring studio to 2-bedroom units, assigned parking, site landscaping, outdoor unit storage, and a solid waste storage area. The successful manager will handle initial HOA setup, budget creation, website and bank account establishment, tenant communication, financial reporting, common area maintenance, snow and ice removal, and 24/7 emergency response. Proposals are due by July 30, 2026, at 12:00 pm MST, with questions due by July 13, 2026. Required insurance includes workers' compensation, general liability, automobile liability, protected information liability, professional liability, and crime insurance.
EVALUATION CRITERIA
Cost, reputation experience and efficiency of the prospective manager, ability to perform the contract within the time specified, comparative quality of goods and services, performance under previous contracts with the Town of Frisco, number and scope of conditions attached to the proposal, interest in the project and understanding of the scope and specific requirements
REQUIRED DELIVERABLES
9- HOA operations
- Property maintenance
- Financial management and budgeting
- Common area cleaning
- Snow removal
- Landscape maintenance
- Trash and recycling area cleaning
- Gutter and heat tape maintenance
- HVAC filter replacement in common areas
REQUIRED ATTACHMENTS
6- Proposal with schedule of services
- Statement of qualifications
- Fee proposal
- List of all subcontractors
- Independent contractors
- Subconsultants
- Submit to
- [email protected]
- Scope location
- Frisco, CO
Questions about this RFP
How do I respond to this RFP from Town of Frisco?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Gorham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Frisco in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Gorham. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HOA operations, Property maintenance, Financial management and budgeting, Common area cleaning, Snow removal, Landscape maintenance, Trash and recycling area cleaning, Gutter and heat tape maintenance, HVAC filter replacement in common areas. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, reputation experience and efficiency of the prospective manager, ability to perform the contract within the time specified, comparative quality of goods and services, performance under previous..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Frisco?
All active and historical solicitations from Town of Frisco are tracked and searchable. As a city agency, Town of Frisco regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal with schedule of services, statement of qualifications, fee proposal, list of all subcontractors, independent contractors, or subconsultants. Review the full document from Town of Frisco for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frisco, CO. Review the full solicitation for detailed scope requirements.