Town of Exeter Space Needs Assessment for Administrative and Service Functions RFP 2026
Town of ExeterCity · Exeter, NH- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Primary contact
- Paul Cohen
The 30-second brief
The Town of Exeter is soliciting proposals for a comprehensive Space Needs Assessment for its administrative and service functions. The consultant will review a 2024 management study, perform site tours of town-owned assets including Town Hall, Town Office, Safety Complex, and Senior Center, and conduct stakeholder interviews with the Select Board and town leadership. The scope covers 14 departments including the Town Manager's Office, HR, Planning, Public Works, Finance, and IT. Deliverables include a formal presentation and a draft report featuring organizational strategies, space use matrices, conceptual plans, and cost estimates for at least two workplace options. The budget for the assessment is not to exceed $50,000 inclusive of expenses. Proposals are due by September 11, 2026.
Formal presentation, Draft Report, Executive Summary, Findings, Organizational strategies, Space Layout, Conceptual Plans, Cost Estimates, Recommendations, Final Report
Company Background, Qualifications, Experience, Staffing, Fee Proposal, Approach, Schedule
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Summary
The Town of Exeter is soliciting proposals for a comprehensive Space Needs Assessment for its administrative and service functions.
The consultant will review a 2024 management study, perform site tours of town-owned assets including Town Hall, Town Office, Safety Complex, and Senior Center, and conduct stakeholder interviews with the Select Board and town leadership. The scope covers 14 departments including the Town Manager's Office, HR, Planning, Public Works, Finance, and IT. Deliverables include a formal presentation and a draft report featuring organizational strategies, space use matrices, conceptual plans, and cost estimates for at least two workplace options. The budget for the assessment is not to exceed $50,000 inclusive of expenses. Proposals are due by September 11, 2026.
EVALUATION CRITERIA
7- Company Background
- Qualifications
- Experience
- Staffing
- Fee Proposal
- Approach
- Schedule
REQUIRED DELIVERABLES
10- Formal presentation
- Draft Report
- Executive Summary
- Findings
- Organizational strategies
- Space Layout
- Conceptual Plans
- Cost Estimates
- Recommendations
- Final Report
REQUIRED ATTACHMENTS
4- Cover letter
- CVs of key staff
- Fee schedule
- Detailed schedule
REQUIRED STAFFING
3- Submit to
- 10 Front Street, Exeter, NH 03833
- Scope location
- Exeter, NH
- Projected sq ft
- 57,000 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Exeter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 10 Front Street, Exeter, NH 03833. For questions, contact Paul Cohen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Exeter in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Cohen. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, key staff, subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Formal presentation, Draft Report, Executive Summary, Findings, Organizational strategies, Space Layout, Conceptual Plans, Cost Estimates, Recommendations, Final Report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background, Qualifications, Experience, Staffing, Fee Proposal, Approach, Schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Exeter?
All active and historical solicitations from Town of Exeter are tracked and searchable. As a city agency, Town of Exeter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, CVs of key staff, Fee schedule, Detailed schedule. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Exeter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Exeter, NH. The total projected area is 57000 sq ft. Review the full solicitation for detailed scope requirements.