Town of Elizabethtown Windsor Memorial Park Design Services RFP 2026
New Russia WdUtility District · Elizabethtown, NY- Due
- Feb 10, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Cathleen Reusser
- (518) 873-6555
The 30-second brief
The Town of Elizabethtown is seeking proposals for professional park design services for Windsor Memorial Park. The project includes schematic design, final design, construction documents, and bidding assistance, with an option for construction phase services. The project is partially funded by a New York State grant.
Complete, Buildable, And grant-compliant project documents including schematic/preliminary design, Final design and construction documents, Bidding phase assistance, And optional construction phase services. All documents must be prepared and stamped by a NYS-licensed professional.
Proposals will be evaluated using a best-value approach based on technical qualifications (80 points) and cost (20 points). Mandatory requirements include proper licensing/certification, experience with small park design/restoration, and publicly funded projects.
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Summary
The Town of Elizabethtown is seeking proposals for professional park design services for Windsor Memorial Park.
The project includes schematic design, final design, construction documents, and bidding assistance, with an option for construction phase services. The project is partially funded by a New York State grant.
EVALUATION CRITERIA
Proposals will be evaluated using a best-value approach based on technical qualifications (80 points) and cost (20 points). Mandatory requirements include proper licensing/certification, experience with small park design/restoration, and publicly funded projects.
REQUIRED DELIVERABLES
6- Complete
- Buildable
- Grant-compliant project documents including schematic/preliminary design
- Final design and construction documents
- Bidding phase assistance
- Optional construction phase services
All documents must be prepared and stamped by a NYS-licensed professional.
REQUIRED ATTACHMENTS
Non-Collusive Bidding Certification, Technical Proposal (Cover Page, Table of Contents, Firm Qualifications, Project Team, Relevant Project Experience, Technical Approach, Project Schedule), Cost Proposal (Cover Page, Cost Summary by Phase, Staffing and Hourly Breakdown, Reimbursable Expenses, Alternates).
REQUIRED STAFFING
NYS-licensed design professional
- Submit to
- Electronic submission via Smartsheet link (https://app.smartsheet.com/b/form/019bb87eac237f56a7ba3f3d9957b53e) or Mail/Delivery to: Town of Elizabethtown, PO Box 265, 7563 Court Street, Elizabethtown, NY 12932. Contact: [email protected]
- Scope location
- Elizabethtown, NY
- Reported agency
- Town of Elizabethtown
Questions about this RFP
How do I respond to this RFP from New Russia Wd?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via Smartsheet link (https://app.smartsheet.com/b/form/019bb87eac237f56a7ba3f3d9957b53e) or Mail/Delivery to: Town of Elizabethtown, PO Box 265, 7563 Court Street, Elizabethtown, NY 12932. Contact: [email protected]. For questions, contact Cathleen Reusser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New Russia Wd in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathleen Reusser at (518) 873-6555. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: NYS-licensed design professional. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete, Buildable, And grant-compliant project documents including schematic/preliminary design, Final design and construction documents, Bidding phase assistance, And optional construction phase services. All documents must be prepared and stamped by a NYS-licensed professional.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposals will be evaluated using a best-value approach based on technical qualifications (80 points) and cost (20 points). Mandatory requirements include proper licensing/certification, experience wi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New Russia Wd?
All active and historical solicitations from New Russia Wd are tracked and searchable. As a utility district agency, New Russia Wd regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certification, Technical Proposal (Cover Page, Table of Contents, Firm Qualifications, Project Team, Relevant Project Experience, Technical Approach, Project Schedule), Cost Prop. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from New Russia Wd for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elizabethtown, NY. Review the full solicitation for detailed scope requirements.