Town of East Haddam Reappraisal and Revaluation of Real Property Bid - 2027 Grand List
Town of East HaddamCity · Moodus, CT- Due
- Jul 28, 2026
- Deadline passed
- Posted
- Jun 25, 2026
- Duration
- 14 months
- Primary contact
- Todd H. Gelston
The 30-second brief
The Town of East Haddam, Connecticut is seeking sealed bid proposals for a complete reappraisal and revaluation of all taxable and exempt real estate, land, buildings, and improvements within its corporate limits, effective October 1, 2027. The project encompasses approximately 4,210 residential accounts, 89 commercial, 24 industrial, 760 vacant land, 893 farm, forest & open space land, and 17 apartments, totaling 56.6 square miles with an estimated population of 9,151. Scope requirements include full measure and list revaluation, sales verification, CAMA system integration (Vision Government Solutions), GIS mapping updates (CAI Technologies), data mailers, up to 4,000 photos, building permit reviews, informal public hearings, and litigation support. Submissions are due by July 28, 2026, at 2:00 PM to the Office of the First Selectman, 1 Plains Road, Moodus, CT 06469. A 10% bid bond or certified check is required.
Bonding, Office Set-up, Project Micro-site and Project Start-up; Property Imaging Complete and Visual Database Installed; Verification and Data Collection; Valuation Analysis; Field Review including up to 4000 Photos; Building Permits with up to 200 Photos; Final Valuation – Methodology Reports - Assessment Notices Mailed; Informal Hearings Completed - Final Adjustments and Revaluation Methodology Handbook Completed - Property Record Cards Hosted Online; Training; Board of Assessment Appeals; Litigation
Price, prior experience and competence of the bidder, nature and size of the bidder's organization and familiarity with the area, quality of similar projects completed in the past, accuracy and responsiveness, time for completion and labor force adequacy, litigation history, quality and ease-of-use of the CAMA software system, quality of integration with existing assessment administration computer system
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Summary
The Town of East Haddam, Connecticut is seeking sealed bid proposals for a complete reappraisal and revaluation of all taxable and exempt real estate, land, buildings, and improvements within its corporate limits, effective October 1, 2027.
The project encompasses approximately 4,210 residential accounts, 89 commercial, 24 industrial, 760 vacant land, 893 farm, forest & open space land, and 17 apartments, totaling 56.6 square miles with an estimated population of 9,151. Scope requirements include full measure and list revaluation, sales verification, CAMA system integration (Vision Government Solutions), GIS mapping updates (CAI Technologies), data mailers, up to 4,000 photos, building permit reviews, informal public hearings, and litigation support. Submissions are due by July 28, 2026, at 2:00 PM to the Office of the First Selectman, 1 Plains Road, Moodus, CT 06469. A 10% bid bond or certified check is required.
EVALUATION CRITERIA
Price, prior experience and competence of the bidder, nature and size of the bidder's organization and familiarity with the area, quality of similar projects completed in the past, accuracy and responsiveness, time for completion and labor force adequacy, litigation history, quality and ease-of-use of the CAMA software system, quality of integration with existing assessment administration computer system
REQUIRED DELIVERABLES
11- Bonding, Office Set-up, Project Micro-site and Project Start-up
- Property Imaging Complete and Visual Database Installed
- Verification and Data Collection
- Valuation Analysis
- Field Review including up to 4000 Photos
- Building Permits with up to 200 Photos
- Final Valuation – Methodology Reports - Assessment Notices Mailed
- Informal Hearings Completed - Final Adjustments and Revaluation Methodology Handbook Completed - Property Record Cards Hosted Online
- Training
- Board of Assessment Appeals
- Litigation
REQUIRED ATTACHMENTS
5- BID FORM FOR 2027 REVALUATION
- TAX AFFIDAVIT
- NON-COLLUSIVE BID STATEMENT
- 10% Bid Bond or Certified Check
- Connecticut Revaluation Company Certificate
- Submit to
- Office of the First Selectman, 1 Plains Road, P.O. Box 385, Moodus, CT 06469
- Scope location
- East Haddam, CT
Questions about this BID
How do I respond to this Bid from Town of East Haddam?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the First Selectman, 1 Plains Road, P.O. Box 385, Moodus, CT 06469. For questions, contact Todd H. Gelston.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of East Haddam in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Todd H. Gelston. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bonding, Office Set-up, Project Micro-site and Project Start-up; Property Imaging Complete and Visual Database Installed; Verification and Data Collection; Valuation Analysis; Field Review including up to 4000 Photos; Building Permits with up to 200 Photos; Final Valuation – Methodology Reports - As. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, prior experience and competence of the bidder, nature and size of the bidder's organization and familiarity with the area, quality of similar projects completed in the past, accuracy and respon..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of East Haddam?
All active and historical solicitations from Town of East Haddam are tracked and searchable. As a city agency, Town of East Haddam regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 14 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: BID FORM FOR 2027 REVALUATION, TAX AFFIDAVIT, NON-COLLUSIVE BID STATEMENT, 10% Bid Bond or Certified Check, Connecticut Revaluation Company Certificate. Review the full document from Town of East Haddam for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Haddam, CT. Review the full solicitation for detailed scope requirements.