Town of Davie - Fleet Maintenance Services - RFP# RS-27-04 (2026)
Town of DavieCity · Davie, FL- Due
- Dec 2, 2026
- 28 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Stephen Bush
- (954) 797-1109
The 30-second brief
The Town of Davie, Florida is seeking qualified, experienced, and licensed firms to provide management, maintenance, and repairs for its fleet, fuel sites, carwash maintenance, and other fleet advisory services. The scope of work includes preventive maintenance, scheduled and unscheduled repairs, emergency repairs, mobile service, tire service, towing coordination, welding, vehicle preparation, and disposal processing for approximately 942 assets. The estimated budget is $5,200,000 for an initial 5-year contract term with potential extensions. A mandatory pre-proposal conference and site visit will be held on Monday, November 9, 2026, at 10:30 am at the Pine Island Multipurpose Center, 3801 S Pine Island Rd, Davie, FL 33328. Questions regarding this solicitation must be submitted by Monday, November 16, 2026, at 5:00 pm. Proposals are due no later than 2:00 pm on Wednesday, December 2, 2026, and must be submitted electronically through the Town's e-Procurement Portal.
Best Overall Approach to the Scope of Services, Firm Qualifications and Relevant Experience, Staffing and Technical Capabilities, Quality Assurance and Performance Management, Price Proposal, Client References and Past Performance, Local Preference
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Summary
The Town of Davie, Florida is seeking qualified, experienced, and licensed firms to provide management, maintenance, and repairs for its fleet, fuel sites, carwash maintenance, and other fleet advisory services.
The scope of work includes preventive maintenance, scheduled and unscheduled repairs, emergency repairs, mobile service, tire service, towing coordination, welding, vehicle preparation, and disposal processing for approximately 942 assets. The estimated budget is $5,200,000 for an initial 5-year contract term with potential extensions. A mandatory pre-proposal conference and site visit will be held on Monday, November 9, 2026, at 10:30 am at the Pine Island Multipurpose Center, 3801 S Pine Island Rd, Davie, FL 33328. Questions regarding this solicitation must be submitted by Monday, November 16, 2026, at 5:00 pm. Proposals are due no later than 2:00 pm on Wednesday, December 2, 2026, and must be submitted electronically through the Town's e-Procurement Portal.
EVALUATION CRITERIA
7- Best Overall Approach to the Scope of Services
- Firm Qualifications and Relevant Experience
- Staffing and Technical Capabilities
- Quality Assurance and Performance Management
- Price Proposal
- Client References and Past Performance
- Local Preference
REQUIRED ATTACHMENTS
5- Bid bond
- W-9
- References
- Insurance certificate
- Signed addenda
REQUIRED STAFFING
9- Submit to
- https://procurement.opengov.com/portal/davie-fl/projects/316698
- Scope location
- Davie, FL
Questions about this RFP
How do I respond to this RFP from Town of Davie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/davie-fl/projects/316698. For questions, contact Stephen Bush.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Davie in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen Bush at (954) 797-1109. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Manager, Operations Manager, Office Assistant, Parts Specialist, Porter, Master Emergency Vehicle Technician, Emergency Vehicle Technician, Light/Medium Duty Technicians, Small Equipment Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Overall Approach to the Scope of Services, Firm Qualifications and Relevant Experience, Staffing and Technical Capabilities, Quality Assurance and Performance Management, Price Proposal, Client R..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Davie?
All active and historical solicitations from Town of Davie are tracked and searchable. As a city agency, Town of Davie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, W-9, references, insurance certificate, signed addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Davie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Davie, FL. Review the full solicitation for detailed scope requirements.