Town of Chestertown Facility Improvement Project: Chestertown VFC Boiler - RFP 2026-05 (2026)
Town of ChestertownCity · Chestertown, MD- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Primary contact
- Chad P. Rooney
- (410) 778-0500
The 30-second brief
The Town of Chestertown is soliciting proposals from qualified mechanical contractors for a full replacement of the existing boiler and air movement system at the Chestertown Volunteer Fire Company, located in Chestertown, Maryland. The scope of work includes the removal and disposal of existing equipment, installation of a new boiler system, associated pumps, valves, piping, insulation, venting, ductwork modifications, electrical wiring, programmable controls, startup, testing, commissioning, as-built drawings, and operational training. Proposals are due by September 25, 2026, at 12:00 PM, with a mandatory pre-submittal meeting held on September 2, 2026. Submissions will be publicly opened on September 28, 2026.
Firm's reputation, quality of previous works, demonstrated timeliness of previous works, responsibility of the firm
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Summary
The Town of Chestertown is soliciting proposals from qualified mechanical contractors for a full replacement of the existing boiler and air movement system at the Chestertown Volunteer Fire Company, located in Chestertown, Maryland.
The scope of work includes the removal and disposal of existing equipment, installation of a new boiler system, associated pumps, valves, piping, insulation, venting, ductwork modifications, electrical wiring, programmable controls, startup, testing, commissioning, as-built drawings, and operational training. Proposals are due by September 25, 2026, at 12:00 PM, with a mandatory pre-submittal meeting held on September 2, 2026. Submissions will be publicly opened on September 28, 2026.
EVALUATION CRITERIA
4- Firm's reputation
- Quality of previous works
- Demonstrated timeliness of previous works
- Responsibility of the firm
REQUIRED ATTACHMENTS
Proposal Submission Form: Request for Proposals 2026-05 Facility Improvement Project: Chestertown VFC Boiler, Itemized listing of all costs associated with fulfillment of required services and total for all services necessary for the firm to complete the full scope of services, Current W-9, Current Certificate of Insurance, Three Professional References, signed copy of all advertised addenda
- Submit to
- 118 North Cross Street, Chestertown, MD 21620
- Scope location
- Chestertown, MD
Questions about this RFP
How do I respond to this RFP from Town of Chestertown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 118 North Cross Street, Chestertown, MD 21620. For questions, contact Chad P. Rooney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Chestertown in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chad P. Rooney at (410) 778-0500. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's reputation, quality of previous works, demonstrated timeliness of previous works, responsibility of the firm" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chestertown?
All active and historical solicitations from Town of Chestertown are tracked and searchable. As a city agency, Town of Chestertown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Form: Request for Proposals 2026-05 Facility Improvement Project: Chestertown VFC Boiler, Itemized listing of all costs associated with fulfillment of required services and total f. Review the full document from Town of Chestertown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chestertown, MD. Review the full solicitation for detailed scope requirements.