Town of Chapel Hill Bulk Road Salt Procurement - Bid P27-12 (2026)
Town of Chapel HillCity · Chapel Hill, NC- Due
- Nov 19, 2026
- 8 days left
- Posted
- Oct 30, 2026
- Contract term
- 1 year
- Primary contact
- Lenore Bishop
- (919) 969-5022
The 30-second brief
The Town of Chapel Hill is seeking bids for the bulk purchase and delivery of winter road salt, specifically Sodium Chloride Type I, Grade 1, conforming to ASTM D632. The intent is to secure a reliable supply of high-quality salt for winter road maintenance and de-icing operations. The procurement requires a minimum of two and up to four deliveries of approximately 200 tons each, not to exceed a total of 800 tons per fiscal year. Bids are due by November 19, 2026, at 11:00 AM EST, with questions regarding interpretations due by November 6, 2026. Award will be based on price and the ability to deliver within the required timeframe to the Public Works Department at 6850 Millhouse Road, Chapel Hill, NC.
Bulk road salt, Sodium Chloride Type I Grade 1, Conforming to ASTM Standard Specification D632, Delivered in approximately 200-ton lots up to 800 tons total per fiscal year
Price, ability to deliver in the required timeframe
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Summary
The Town of Chapel Hill is seeking bids for the bulk purchase and delivery of winter road salt, specifically Sodium Chloride Type I, Grade 1, conforming to ASTM D632.
The intent is to secure a reliable supply of high-quality salt for winter road maintenance and de-icing operations. The procurement requires a minimum of two and up to four deliveries of approximately 200 tons each, not to exceed a total of 800 tons per fiscal year. Bids are due by November 19, 2026, at 11:00 AM EST, with questions regarding interpretations due by November 6, 2026. Award will be based on price and the ability to deliver within the required timeframe to the Public Works Department at 6850 Millhouse Road, Chapel Hill, NC.
EVALUATION CRITERIA
Price, ability to deliver in the required timeframe
REQUIRED DELIVERABLES
Bulk road salt, Sodium Chloride Type I Grade 1, Conforming to ASTM Standard Specification D632, Delivered in approximately 200-ton lots up to 800 tons total per fiscal year
REQUIRED ATTACHMENTS
5- Form 1: Bid Proposal Form
- Form 2: Submission Form
- Form 3: Addenda Acknowledgement
- Form 4: Compliance Or Exception to Terms and Conditions
- Form 5: Non-Collusion Affidavit
- Submit to
- Chapel Hill Town Hall, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C. 27514
- Duration
- 36 months
- Scope location
- Chapel Hill, NC
Questions about this BID
How do I respond to this Bid from Town of Chapel Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Chapel Hill Town Hall, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C. 27514. For questions, contact Lenore Bishop.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Chapel Hill in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lenore Bishop at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bulk road salt, Sodium Chloride Type I Grade 1, Conforming to ASTM Standard Specification D632, Delivered in approximately 200-ton lots up to 800 tons total per fiscal year. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, ability to deliver in the required timeframe" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill?
All active and historical solicitations from Town of Chapel Hill are tracked and searchable. As a city agency, Town of Chapel Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Bid Proposal Form, Form 2: Submission Form, Form 3: Addenda Acknowledgement, Form 4: Compliance Or Exception to Terms and Conditions, Form 5: Non-Collusion Affidavit. Review the full document from Town of Chapel Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. Review the full solicitation for detailed scope requirements.