Town of Chapel Hill - Assessment, Design, and Administration Services for HVAC System Replacement - RFQ A/E27-003 (2026)
Town of Chapel HillCity · Chapel Hill, NC- Due
- Nov 19, 2026
- 22 days left
- Posted
- Oct 21, 2026
- Contract term
- 3 years
- Primary contact
- Lenore Bishop
- (919) 969-5022
The 30-second brief
The Town of Chapel Hill is seeking written Statements of Qualifications from professional engineering firms specializing in assessment, design services, contract administration, and construction oversight for commercial ground-source heating, ventilation, and air conditioning (HVAC) systems. The project covers the Public Works Campus and the Transit Operations Campus, involving ground-based 1.5-3 ton HVAC units, heat pumps, zoned HVAC systems, air handlers, furnaces, circulation pumps, ventilation fans, and dehumidification systems. Services include existing system assessment, improvement recommendations, plans, specifications, and estimates (PS&E), bidding phase assistance, and project administration. Proposals are due by November 19, 2026, at 2:00 P.M. EST, with vendor questions due by November 2, 2026. The contract term is three years.
Qualifications and specialized experience of the firm and key individuals, Degree of familiarity with project requirements and proposed approach, Construction Management experience, Review of similar past projects and feedback, Past performance regarding budgets, schedules, and project management
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Summary
The Town of Chapel Hill is seeking written Statements of Qualifications from professional engineering firms specializing in assessment, design services, contract administration, and construction oversight for commercial ground-source heating, ventilation, and air conditioning (HVAC) systems.
The project covers the Public Works Campus and the Transit Operations Campus, involving ground-based 1.5-3 ton HVAC units, heat pumps, zoned HVAC systems, air handlers, furnaces, circulation pumps, ventilation fans, and dehumidification systems. Services include existing system assessment, improvement recommendations, plans, specifications, and estimates (PS&E), bidding phase assistance, and project administration. Proposals are due by November 19, 2026, at 2:00 P.M. EST, with vendor questions due by November 2, 2026. The contract term is three years.
EVALUATION CRITERIA
7- Qualifications and specialized experience of the firm and key individuals
- Degree of familiarity with project requirements and proposed approach
- Construction Management experience
- Review of similar past projects and feedback
- Past performance regarding budgets
- Schedules
- Project management
REQUIRED ATTACHMENTS
5- Submission Form
- Addenda Acknowledgement
- Compliance Or Exception to Terms and Conditions
- References Form
- Non-Collusion Affidavit
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Chapel Hill, NC
Questions about this RFQ
How do I respond to this RFQ from Town of Chapel Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lenore Bishop.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Chapel Hill in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lenore Bishop at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Designer, Project Manager, Mechanical Engineer. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and specialized experience of the firm and key individuals, Degree of familiarity with project requirements and proposed approach, Construction Management experience, Review of similar..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill?
All active and historical solicitations from Town of Chapel Hill are tracked and searchable. As a city agency, Town of Chapel Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Form, Addenda Acknowledgement, Compliance Or Exception to Terms and Conditions, References Form, Non-Collusion Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Chapel Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. Review the full solicitation for detailed scope requirements.