Town of Carbondale 2027-2037 Park, Recreation, Trails and Cemeteries Master Plan RFP
Town of CarbondaleCity · Carbondale, CO- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Eric Brendlinger
- (970) 510-1277
The 30-second brief
The Town of Carbondale is seeking a qualified consultant team to create a comprehensive, concise, and actionable Parks, Recreation, Trails and Cemetery Master Plan. The project involves conducting a statistically valid community needs survey, inventorying and assessing existing parks, trails, recreation facilities, and cemeteries such as Carbondale Nature Park, Red Hill Trail System, Gus Darien Rodeo Grounds, Thompson House & Gardens, Bonnie Fisher Park, and Weaver/HillCrest Cemeteries. The scope includes stakeholder outreach, demographic and trend analysis, accessibility compliance, capital improvement planning, funding strategies, and fee schedule optimization. Proposals are due by October 16, 2026, with an estimated $100,000 budget and an 11-month contract term commencing in November 2026.
Two hard copies and an electronic proposal containing cover letter, Firm qualifications, Personnel resumes, Project list and references, Detailed scope of work, Timeline, Hourly fee schedule, And phased cost breakdown with not-to-exceed total.
Project Approach and Scope of Work (25 Points), Qualifications and Experience of Key Personnel (25 Points), Project Timeline and Schedule Feasibility (15 Points), Firm Track Record and References (15 Points), Cost Proposal and Fee Structure (10 Points), RFP Compliance and Presentation Quality (10 Points)
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Summary
The Town of Carbondale is seeking a qualified consultant team to create a comprehensive, concise, and actionable Parks, Recreation, Trails and Cemetery Master Plan.
The project involves conducting a statistically valid community needs survey, inventorying and assessing existing parks, trails, recreation facilities, and cemeteries such as Carbondale Nature Park, Red Hill Trail System, Gus Darien Rodeo Grounds, Thompson House & Gardens, Bonnie Fisher Park, and Weaver/HillCrest Cemeteries. The scope includes stakeholder outreach, demographic and trend analysis, accessibility compliance, capital improvement planning, funding strategies, and fee schedule optimization. Proposals are due by October 16, 2026, with an estimated $100,000 budget and an 11-month contract term commencing in November 2026.
EVALUATION CRITERIA
Project Approach and Scope of Work (25 Points), Qualifications and Experience of Key Personnel (25 Points), Project Timeline and Schedule Feasibility (15 Points), Firm Track Record and References (15 Points), Cost Proposal and Fee Structure (10 Points), RFP Compliance and Presentation Quality (10 Points)
REQUIRED DELIVERABLES
8- Two hard copies and an electronic proposal containing cover letter
- Firm qualifications
- Personnel resumes
- Project list and references
- Detailed scope of work
- Timeline
- Hourly fee schedule
- Phased cost breakdown with not-to-exceed total
REQUIRED STAFFING
5- Submit to
- [email protected]
- Duration
- 11 months
- Scope location
- Carbondale, CO
Questions about this RFP
How do I respond to this RFP from Town of Carbondale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Eric Brendlinger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Carbondale in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Brendlinger at (970) 510-1277. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal-in-Charge, Project Manager, Senior Planner, GIS Analyst, Sub-consultant Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Two hard copies and an electronic proposal containing cover letter, Firm qualifications, Personnel resumes, Project list and references, Detailed scope of work, Timeline, Hourly fee schedule, And phased cost breakdown with not-to-exceed total.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach and Scope of Work (25 Points), Qualifications and Experience of Key Personnel (25 Points), Project Timeline and Schedule Feasibility (15 Points), Firm Track Record and References (15..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Carbondale?
All active and historical solicitations from Town of Carbondale are tracked and searchable. As a city agency, Town of Carbondale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Carbondale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carbondale, CO. Review the full solicitation for detailed scope requirements.