Town of Brookline - Use and Occupancy of 96 Grove St at Walnut Hills Cemetery - P-27-05 (2026)
Town of BrooklineCity · Brookline, MA- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 9, 2026
- Contract term
- 3 years
- Primary contact
- Richard Saville
- (617) 730-2195
The 30-second brief
The Town of Brookline and the Trustees of the Walnut Hills Cemetery are seeking an interested party to reside at the 2-bedroom single family dwelling at 96 Grove Street under a use and occupancy agreement and provide Cemetery Caretaker services. The work includes property maintenance, supervision, cleaning of the Cemetery House/Office and restrooms, daily opening/closing of exterior gates, documented monitoring for rule violations, plant bed maintenance, snow and ice clearance from walkways, and limited assistance to the Parks and Open Space Division (approximately 14 hours per week). The initial term is three (3) years starting November 1, 2026, with an option to renew for an additional three (3) years. Minimum initial monthly starting amount (base) is $3,000, which will be increased by 3% per year, with rent for the house reduced by $1,120 per month to compensate for caretaker duties. Submission deadline is October 23, 2026 at 12:00 PM. A site walk is scheduled for October 14, 2026 from 1:00 to 2:00 PM.
Quality of proposal and quality of experience, Services offered to the Town of Brookline and its citizens, Minimum evaluation criteria including 5 years professional experience and physical capabilities
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Summary
The Town of Brookline and the Trustees of the Walnut Hills Cemetery are seeking an interested party to reside at the 2-bedroom single family dwelling at 96 Grove Street under a use and occupancy agreement and provide Cemetery Caretaker services.
The work includes property maintenance, supervision, cleaning of the Cemetery House/Office and restrooms, daily opening/closing of exterior gates, documented monitoring for rule violations, plant bed maintenance, snow and ice clearance from walkways, and limited assistance to the Parks and Open Space Division (approximately 14 hours per week). The initial term is three (3) years starting November 1, 2026, with an option to renew for an additional three (3) years. Minimum initial monthly starting amount (base) is $3,000, which will be increased by 3% per year, with rent for the house reduced by $1,120 per month to compensate for caretaker duties. Submission deadline is October 23, 2026 at 12:00 PM. A site walk is scheduled for October 14, 2026 from 1:00 to 2:00 PM.
EVALUATION CRITERIA
Quality of proposal and quality of experience, Services offered to the Town of Brookline and its citizens, Minimum evaluation criteria including 5 years professional experience and physical capabilities
REQUIRED ATTACHMENTS
11- Price Proposal Form
- Use (Technical) Proposal
- Resumes of key personnel
- Minimum of four references
- Proposal Signature Form
- Certificate of Non-Collusion
- Tax Compliance Certificate
- Certificate of Compliance with Article 4.4 Fair Employment Practices
- Certificate of Compliance with Article 4.5 Discrimination Prohibition
- Certificate of Compliance with Article 4.8 Living Wage
- Certificate of Vote
- Submit to
- Town of Brookline, Town Hall, Purchasing Division, 333 Washington St., 2nd Floor, Room 212, Brookline, MA 02445
- Duration
- 72 months
- Scope location
- Brookline, MA
- Projected sq ft
- 0 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Brookline?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Brookline, Town Hall, Purchasing Division, 333 Washington St., 2nd Floor, Room 212, Brookline, MA 02445. For questions, contact Richard Saville.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Brookline in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Saville at (617) 730-2195. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of proposal and quality of experience, Services offered to the Town of Brookline and its citizens, Minimum evaluation criteria including 5 years professional experience and physical capabiliti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Brookline?
All active and historical solicitations from Town of Brookline are tracked and searchable. As a city agency, Town of Brookline regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Use (Technical) Proposal, Resumes of key personnel, Minimum of four references, Proposal Signature Form, Certificate of Non-Collusion, Tax Compliance Certificate, Certificate of C. Review the full document from Town of Brookline for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brookline, MA. The total projected area is 0 sq ft. Review the full solicitation for detailed scope requirements.