Town of Bancroft - Winter Snow Plowing and Sanding on Designated Municipal Roadways - RFP #08-2026 (2026)
Town of BancroftCity · Bancroft, ON- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Clerk
- (613) 332-3331
The 30-second brief
The Town of Bancroft is seeking detailed and comprehensive proposals for snow plowing and sanding operations on 18 designated municipal roads and lanes for the upcoming winter season, beginning in November 2026 and ending in April 2027, with an optional three-year extension. The selected contractor will provide all labor, equipment, fuel, and materials to ensure the safe, efficient application of plowing and sanding within 2 hours of a mobilization notification. Submissions require a two-envelope system, detailed approach, company experience, equipment lists, WSIB clearance, $5 Million general and professional liability insurance, and AODA compliance. The submission deadline is October 16, 2026, at 12:00 noon.
Approach (20), Experience/Qualifications (30), Project Profiles (15), References (15), Fee Proposal (20)
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Summary
The Town of Bancroft is seeking detailed and comprehensive proposals for snow plowing and sanding operations on 18 designated municipal roads and lanes for the upcoming winter season, beginning in November 2026 and ending in April 2027, with an optional three-year extension.
The selected contractor will provide all labor, equipment, fuel, and materials to ensure the safe, efficient application of plowing and sanding within 2 hours of a mobilization notification. Submissions require a two-envelope system, detailed approach, company experience, equipment lists, WSIB clearance, $5 Million general and professional liability insurance, and AODA compliance. The submission deadline is October 16, 2026, at 12:00 noon.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Town of Bancroft Proposal Submission Form (Appendix A)
- Town of Bancroft Bid Submission Form (Envelope #2) (Appendix B)
- AODA Compliance Declaration (Appendix C)
- Certificate of Insurance
- Current WSIB Clearance Certificate
- Health and Safety Plan/Policy
- Submit to
- Clerk, Town of Bancroft, 8 Hastings Heritage Way, Box 790, Bancroft, ON K0L 1C0
- Duration
- 6 months
- Scope location
- Bancroft, ON
Questions about this RFP
How do I respond to this RFP from Town of Bancroft?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Clerk, Town of Bancroft, 8 Hastings Heritage Way, Box 790, Bancroft, ON K0L 1C0. For questions, contact Clerk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Bancroft in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clerk at (613) 332-3331. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach (20), Experience/Qualifications (30), Project Profiles (15), References (15), Fee Proposal (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Bancroft?
All active and historical solicitations from Town of Bancroft are tracked and searchable. As a city agency, Town of Bancroft regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Town of Bancroft Proposal Submission Form (Appendix A), Town of Bancroft Bid Submission Form (Envelope #2) (Appendix B), AODA Compliance Declaration (Appendix C), Certificate of Insurance, Current WSI. Review the full document from Town of Bancroft for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bancroft, ON. Review the full solicitation for detailed scope requirements.