Town of Bancroft Energy Project Implementation Engineering Services RFP #03-2025
Town of BancroftCity · Bancroft, ON- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 25, 2025
- Primary contact
- Clerk
- (613) 332-3331
The 30-second brief
The Town of Bancroft is procuring professional engineering and contract administration services for energy performance upgrades at the North Hastings Community Centre, including refrigeration system replacement. Proposals are due December 16, 2025.
Professional Practice Management Plan, Project Organization Chart, Project Communication Plan, Detailed Work Plan, Project Team CVs, Project Profiles, References, Accessibility Declaration, Proof of Insurance, WSIB Clearance Certificate, Health and Safety Policy, Fee Proposal
Approach (20), Work Plan (10), Experience (20), Project Profiles (15), References (15), Fee Proposal (20)
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Summary
The Town of Bancroft is procuring professional engineering and contract administration services for energy performance upgrades at the North Hastings Community Centre, including refrigeration system replacement. Proposals are due December 16, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Professional Practice Management Plan
- Project Organization Chart
- Project Communication Plan
- Detailed Work Plan
- Project Team CVs
- Project Profiles
- References
- Accessibility Declaration
- Proof of Insurance
- WSIB Clearance Certificate
- Health and Safety Policy
- Fee Proposal
REQUIRED ATTACHMENTS
3- Appendix A
- Appendix B
- Appendix C
REQUIRED STAFFING
5- Submit to
- 8 Hastings Heritage Way, Box 790, Bancroft, ON K0L 1C0
- Scope location
- Bancroft, ON
Questions about this RFP
How do I respond to this RFP from Town of Bancroft?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 8 Hastings Heritage Way, Box 790, Bancroft, ON K0L 1C0. For questions, contact Clerk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Bancroft in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clerk at (613) 332-3331. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Key Point of Contact, Project Lead, Engineering Manager, Document Control Administrator, Client Liaison. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Professional Practice Management Plan, Project Organization Chart, Project Communication Plan, Detailed Work Plan, Project Team CVs, Project Profiles, References, Accessibility Declaration, Proof of Insurance, WSIB Clearance Certificate, Health and Safety Policy, Fee Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Approach (20), Work Plan (10), Experience (20), Project Profiles (15), References (15), Fee Proposal (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Bancroft?
All active and historical solicitations from Town of Bancroft are tracked and searchable. As a city agency, Town of Bancroft regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Bancroft for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bancroft, ON. Review the full solicitation for detailed scope requirements.