Town of Atkinson - Municipal Finance Software - RFP 2027-016 (2026)
Town of AtkinsonCity · Atkinson, NH- Due
- Oct 15, 2026
- Deadline passed
- Primary contact
- John Apple
The 30-second brief
The Town of Atkinson, New Hampshire is requesting proposals for a new Municipal Finance Software package under RFP 2027-016. The scope includes software license purchase, data conversion, setup, implementation services, user training, annual software support, maintenance and updates, and a cloud-based system with hosting. Application modules required consist of General Ledger and Financial Reporting, Accounts Payable, Accounts Receivable, Payroll, Bank Reconciliation, Budget Development and Tracking, Billing, and Purchasing. Proposals must be received by Thursday, October 15, 2026, at 12:00 PM (Noon), mailed or hand-delivered to the Atkinson Town Hall, 19 Academy Avenue, Atkinson, NH 03811. Vendors must submit references from past projects, a W-9 form, and a Certificate of Insurance listing the Town as additionally insured. Evaluation will be based on cost, qualifications, experience, quality of services, and contractor support.
Software License Fee (Including all Operation Modules), Data Conversion, Setup, Implementation, Training, Software/Maintenance Support, Cloud Based Hosting for All Modules
Cost, qualifications, and experience, including the quality of the equipment/product/materials/services to be provided and the support that the contractor offers
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Summary
The Town of Atkinson, New Hampshire is requesting proposals for a new Municipal Finance Software package under RFP 2027-016.
The scope includes software license purchase, data conversion, setup, implementation services, user training, annual software support, maintenance and updates, and a cloud-based system with hosting. Application modules required consist of General Ledger and Financial Reporting, Accounts Payable, Accounts Receivable, Payroll, Bank Reconciliation, Budget Development and Tracking, Billing, and Purchasing. Proposals must be received by Thursday, October 15, 2026, at 12:00 PM (Noon), mailed or hand-delivered to the Atkinson Town Hall, 19 Academy Avenue, Atkinson, NH 03811. Vendors must submit references from past projects, a W-9 form, and a Certificate of Insurance listing the Town as additionally insured. Evaluation will be based on cost, qualifications, experience, quality of services, and contractor support.
EVALUATION CRITERIA
Cost, qualifications, and experience, including the quality of the equipment/product/materials/services to be provided and the support that the contractor offers
REQUIRED DELIVERABLES
7- Software License Fee (Including all Operation Modules)
- Data Conversion
- Setup
- Implementation
- Training
- Software/Maintenance Support
- Cloud Based Hosting for All Modules
REQUIRED ATTACHMENTS
6- References from past projects and/or contracts
- W-9 Form
- Certificate of Insurance
- Authorized Signatory Declaration Form
- Non-Collusion Statement
- Indemnification Agreement
- Submit to
- Town of Atkinson, Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811
- Scope location
- Atkinson, NH
Questions about this RFP
How do I respond to this RFP from Town of Atkinson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Atkinson, Selectmen's Office, 19 Academy Avenue, Atkinson, NH 03811. For questions, contact John Apple.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Atkinson in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is John Apple. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software License Fee (Including all Operation Modules), Data Conversion, Setup, Implementation, Training, Software/Maintenance Support, Cloud Based Hosting for All Modules. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, qualifications, and experience, including the quality of the equipment/product/materials/services to be provided and the support that the contractor offers" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Atkinson?
All active and historical solicitations from Town of Atkinson are tracked and searchable. As a city agency, Town of Atkinson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References from past projects and/or contracts, W-9 Form, Certificate of Insurance, Authorized Signatory Declaration Form, Non-Collusion Statement, Indemnification Agreement. Review the full document from Town of Atkinson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Atkinson, NH. Review the full solicitation for detailed scope requirements.