Tillman County - Optech Ballot Printing Specifications and 12-Month Bids - 2026
Tillman CountyCounty · Tillman County, OK- Due
- Dec 7, 2026
- 34 days left
- Primary contact
- Cacy Caldwell
The 30-second brief
Tillman County, Oklahoma is accepting bids for 12-month optech ballot printing specifications and services, including regular, absentee, and sample ballots compatible with Hart InterCivic eScan A/T and Ballot Direct software. The scope covers digital ballot printing, laser equipment specifications, 28-lb bond paper stock, micro-perforations, unique barcodes, shrink-wrapping, and packaging. Bids are due by 10:00 A.M. on Monday, December 7, 2026, and must be submitted to the Tillman County Clerk's office at 201 N. Main, Frederick, OK 73542. Bids will be considered on the basis of best value to Tillman County.
Best value
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Summary
Tillman County, Oklahoma is accepting bids for 12-month optech ballot printing specifications and services, including regular, absentee, and sample ballots compatible with Hart InterCivic eScan A/T and Ballot Direct software.
The scope covers digital ballot printing, laser equipment specifications, 28-lb bond paper stock, micro-perforations, unique barcodes, shrink-wrapping, and packaging. Bids are due by 10:00 A.M. on Monday, December 7, 2026, and must be submitted to the Tillman County Clerk's office at 201 N. Main, Frederick, OK 73542. Bids will be considered on the basis of best value to Tillman County.
EVALUATION CRITERIA
Best value
REQUIRED ATTACHMENTS
Affidavit of Non-Collusion, certificate of insurance
- Submit to
- Tillman County Courthouse, Tillman County Clerk's office, 201 N. Main, Frederick, OK 73542
- Scope location
- Frederick, OK
Questions about this BID
How do I respond to this Bid from Tillman County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tillman County Courthouse, Tillman County Clerk's office, 201 N. Main, Frederick, OK 73542. For questions, contact Cacy Caldwell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Tillman County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cacy Caldwell. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tillman County?
All active and historical solicitations from Tillman County are tracked and searchable. As a county agency, Tillman County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, certificate of insurance. Review the full document from Tillman County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frederick, OK. Review the full solicitation for detailed scope requirements.