Texas State University Mail House Services RFP 2026 - 754-TXST-2027-RFP-523-VPGOI
Texas State University | State of TexasHigher Ed · San Marcos, TX- Due
- Nov 13, 2026
- Due today
- Primary contact
- Dan Alden
- (512) 245-1632
The 30-second brief
Texas State University seeks a qualified mail house services provider to support primarily the admissions office, with availability to other university departments under solicitation 754-TXST-2027-RFP-523-VPGOI. Services include storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually, web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication and presorting, addressing and labeling, folding, tabbing, gluing, collating, inserting, sealing, metering and manual postage, print/copy on demand, proofs, USPS documentation, and pickup/delivery of publications. The contractor must support the university's nonprofit bulk-mail permit, comply with USPS requirements, maximize available postal discounts, provide a dedicated account representative, and complete mailing requests within 72 hours. Submission deadline is November 13, 2026, at 5:00 PM.
Storage and fulfillment of approximately 920, 000 to 1, 000, 000 pieces of inventory annually; web-based ordering and inventory tracking; mailing-list processing, CASS, De-duplication and presorting; addressing and labeling; folding, Tabbing, Gluing, Collating, Inserting, Sealing, Metering and manual postage; print/copy on demand; proofs; USPS documentation; pickup/delivery of publications
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Summary
Texas State University seeks a qualified mail house services provider to support primarily the admissions office, with availability to other university departments under solicitation 754-TXST-2027-RFP-523-VPGOI. Services include storage and fulfillment of approximately 920,000 to 1,000,000 pieces of inventory annually, web-based ordering and inventory tracking, mailing-list processing, CASS, de-duplication and presorting, addressing and labeling, folding, tabbing, gluing, collating, inserting, sealing, metering and manual postage, print/copy on demand, proofs, USPS documentation, and pickup/delivery of publications.
The contractor must support the university's nonprofit bulk-mail permit, comply with USPS requirements, maximize available postal discounts, provide a dedicated account representative, and complete mailing requests within 72 hours. Submission deadline is November 13, 2026, at 5:00 PM.
REQUIRED DELIVERABLES
9- Storage and fulfillment of approximately 920, 000 to 1, 000, 000 pieces of inventory annually
- Web-based ordering and inventory tracking
- Mailing-list processing, CASS, De-duplication and presorting
- Addressing and labeling
- Folding, Tabbing, Gluing, Collating, Inserting, Sealing, Metering and manual postage
- Print/copy on demand
- Proofs
- USPS documentation
- Pickup/delivery of publications
- Submit to
- 601 University Drive, San Marcos, TX, 78666
- Scope location
- Hays, TX
- Reported agency
- Texas State University
Questions about this RFP
How do I respond to this RFP from Texas State University | State of Texas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 601 University Drive, San Marcos, TX, 78666. For questions, contact Dan Alden.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Texas State University | State of Texas in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Alden at (512) 245-1632. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Storage and fulfillment of approximately 920, 000 to 1, 000, 000 pieces of inventory annually; web-based ordering and inventory tracking; mailing-list processing, CASS, De-duplication and presorting; addressing and labeling; folding, Tabbing, Gluing, Collating, Inserting, Sealing, Metering and manua. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Texas State University | State of Texas?
All active and historical solicitations from Texas State University | State of Texas are tracked and searchable. As a higher ed agency, Texas State University | State of Texas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Texas State University | State of Texas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hays, TX. Review the full solicitation for detailed scope requirements.
