Tennessee Emergency Management Authority Critical Incident Management System RFP 34101-250701 2026
Tennessee Highway Patrol | State of TennesseeState · Nashville, TN- Due
- Sep 18, 2026
- Deadline passed
- Posted
- May 8, 2026
- Contract term
- 5 years
- Primary contact
- Sharon Pope
- (615) 741-9588
The 30-second brief
The Tennessee Emergency Management Authority (TEMA) seeks a comprehensive cloud-hosted software solution for incident tracking, resource coordination, and communication. Proposals are due September 18, 2026.
Technical Response, Cost Proposal, System Requirements Matrix, Reference Questionnaire, Statement of Certifications & Assurances
General Qualifications & Experience (10 points), Technical Qualifications Experience & Approach (50 points), Oral Presentations (10 points), Cost Proposal (30 points)
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Summary
The Tennessee Emergency Management Authority (TEMA) seeks a comprehensive cloud-hosted software solution for incident tracking, resource coordination, and communication. Proposals are due September 18, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Technical Response
- Cost Proposal
- System Requirements Matrix
- Reference Questionnaire
- Statement of Certifications & Assurances
REQUIRED ATTACHMENTS
6.1. Response Statement of Certifications & Assurances, 6.2. Technical Response & Evaluation Guide, 6.3. Cost Proposal & Scoring Guide, 6.4. Reference Questionnaire, 6.5 Score Summary Matrix, 6.6 System Requirements Matrix, 6.7. Pro Forma Contract
REQUIRED STAFFING
project team members, key people
- Submit to
- 312 Rosa L. Parks Ave., Nashville, Tennessee 37243
- Duration
- 60 months
- Scope location
- Nashville, TN
- Reported agency
- Tennessee Emergency Management Authority
Questions about this RFP
How do I respond to this RFP from Tennessee Highway Patrol | State of Tennessee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 312 Rosa L. Parks Ave., Nashville, Tennessee 37243. For questions, contact Sharon Pope.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tennessee Highway Patrol | State of Tennessee in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sharon Pope at (615) 741-9588. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project team members, key people. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Response, Cost Proposal, System Requirements Matrix, Reference Questionnaire, Statement of Certifications & Assurances. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications & Experience (10 points), Technical Qualifications Experience & Approach (50 points), Oral Presentations (10 points), Cost Proposal (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Highway Patrol | State of Tennessee?
All active and historical solicitations from Tennessee Highway Patrol | State of Tennessee are tracked and searchable. As a state agency, Tennessee Highway Patrol | State of Tennessee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 6.1. Response Statement of Certifications & Assurances, 6.2. Technical Response & Evaluation Guide, 6.3. Cost Proposal & Scoring Guide, 6.4. Reference Questionnaire, 6.5 Score Summary Matrix, 6.6 Syst. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Tennessee Highway Patrol | State of Tennessee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, TN. Review the full solicitation for detailed scope requirements.