Tennessee Department of Environment and Conservation - Golf Point of Sale and Tee Sheet Software Platform - RFP # 32701-26-360 (2026)
Tennessee Highway Patrol | State of TennesseeState · Nashville, TN- Due
- Dec 8, 2026
- 41 days left
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Sydney Loomans
- (615) 253-7266
The 30-second brief
Tennessee Department of Environment and Conservation seeks proposals for a comprehensive golf course management software system and commercial-grade POS hardware for Tennessee State Parks, including nine golf locations across the state such as Cumberland Mountain, Harrison Bay, Tim's Ford, Fall Creek Falls, Henry Horton, Montgomery Bell, Paris Landing, Pickwick Landing, and Warriors Path. The System requires functionalities for online tee time scheduling, retail point of sale, merchandise inventory, food and beverage sales, tee sheet revenue management, robust reporting, and active API integrations with Maestro Hospitality Systems, Noteefy, and Yellow Dog Inventory. The contract term is 60 months with up to five 1-year renewal options, carrying an estimated maximum liability of $450,000. Responses are due by December 8, 2026, at 2:00 p.m. Central Time, preceded by a pre-response conference on October 12, 2026, and written questions deadlines in October and November 2026.
General Qualifications & Experience (20), Technical Qualifications, Experience & Approach (40), Oral Presentation (10), Cost Proposal (30)
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Summary
Tennessee Department of Environment and Conservation seeks proposals for a comprehensive golf course management software system and commercial-grade POS hardware for Tennessee State Parks, including nine golf locations across the state such as Cumberland Mountain, Harrison Bay, Tim's Ford, Fall Creek Falls, Henry Horton, Montgomery Bell, Paris Landing, Pickwick Landing, and Warriors Path.
The System requires functionalities for online tee time scheduling, retail point of sale, merchandise inventory, food and beverage sales, tee sheet revenue management, robust reporting, and active API integrations with Maestro Hospitality Systems, Noteefy, and Yellow Dog Inventory. The contract term is 60 months with up to five 1-year renewal options, carrying an estimated maximum liability of $450,000. Responses are due by December 8, 2026, at 2:00 p.m. Central Time, preceded by a pre-response conference on October 12, 2026, and written questions deadlines in October and November 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Response Statement of Certifications & Assurances
- Technical Response & Evaluation Guide
- Cost Proposal & Scoring Guide
- Reference Questionnaire
- Two current positive credit references
- Statement of active integration with Maestro and Noteefy
- Submit to
- Sydney Loomans, Central Procurement Office, 312 Rosa L. Parks Ave., 3rd Floor, Nashville, TN 37243; [email protected]
- Duration
- 60 months
- Scope location
- Nashville, TN
- Reported agency
- Tennessee Department of Environment and Conservation
Questions about this RFP
How do I respond to this RFP from Tennessee Highway Patrol | State of Tennessee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sydney Loomans, Central Procurement Office, 312 Rosa L. Parks Ave., 3rd Floor, Nashville, TN 37243; [email protected]. For questions, contact Sydney Loomans.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tennessee Highway Patrol | State of Tennessee in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sydney Loomans at (615) 253-7266. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Qualifications & Experience (20), Technical Qualifications, Experience & Approach (40), Oral Presentation (10), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tennessee Highway Patrol | State of Tennessee?
All active and historical solicitations from Tennessee Highway Patrol | State of Tennessee are tracked and searchable. As a state agency, Tennessee Highway Patrol | State of Tennessee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 8, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Response Statement of Certifications & Assurances, Technical Response & Evaluation Guide, Cost Proposal & Scoring Guide, Reference Questionnaire, Two current positive credit references, Statement of a. Review the full document from Tennessee Highway Patrol | State of Tennessee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Nashville, TN. Review the full solicitation for detailed scope requirements.