Taney County Missouri - Voting Machines - RFB #202510-587 (2025)
Taney CountyCounty · Taney County, MO- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Oct 18, 2025
- Duration
- 12 months
- Primary contact
- Nikki Lawrence
- (417) 546-7281
The 30-second brief
Taney County, Missouri is seeking bids for 47 total voting machines, comprising 25 optical scan machines and 22 ADA compliant machines, to serve 21 precincts. The procurement includes carrying cases, ballot boxes, memory cards, computers, programs to upload results, accumulation software and hardware requirements, and maintenance fees. The submission deadline is November 17, 2025, at 5:00 PM, with a question deadline of November 7, 2025. Bidders must provide a current and signed W-9 form, proof of insurance, and references.
25 optical scan voting machines, 22 ADA compliant voting machines (total 47 machines), Accumulation software and hardware requirements, Carrying cases, Ballot boxes, Memory cards, Computer and program to upload results
Lowest possible cost
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Summary
Taney County, Missouri is seeking bids for 47 total voting machines, comprising 25 optical scan machines and 22 ADA compliant machines, to serve 21 precincts.
The procurement includes carrying cases, ballot boxes, memory cards, computers, programs to upload results, accumulation software and hardware requirements, and maintenance fees. The submission deadline is November 17, 2025, at 5:00 PM, with a question deadline of November 7, 2025. Bidders must provide a current and signed W-9 form, proof of insurance, and references.
EVALUATION CRITERIA
Lowest possible cost
REQUIRED DELIVERABLES
7- 25 optical scan voting machines
- 22 ADA compliant voting machines (total 47 machines)
- Accumulation software and hardware requirements
- Carrying cases
- Ballot boxes
- Memory cards
- Computer and program to upload results
REQUIRED ATTACHMENTS
5- W-9 form
- Certificates of Insurance
- Signed proposal sheet
- Initialed pages
- Original bid response plus three complete copies
- Submit to
- Taney County Purchasing Department (Second Floor), 132 David St., Forsyth, MO 65653 / P. O. Box 1630, Forsyth, MO 65653
- Scope location
- Forsyth, MO
Questions about this BID
How do I respond to this Bid from Taney County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Taney County Purchasing Department (Second Floor), 132 David St., Forsyth, MO 65653 / P. O. Box 1630, Forsyth, MO 65653. For questions, contact Nikki Lawrence.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Taney County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nikki Lawrence at (417) 546-7281. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 25 optical scan voting machines, 22 ADA compliant voting machines (total 47 machines), Accumulation software and hardware requirements, Carrying cases, Ballot boxes, Memory cards, Computer and program to upload results. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest possible cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Taney County?
All active and historical solicitations from Taney County are tracked and searchable. As a county agency, Taney County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 form, Certificates of Insurance, signed proposal sheet, initialed pages, original bid response plus three complete copies. Review the full document from Taney County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Forsyth, MO. Review the full solicitation for detailed scope requirements.