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Sumner County EMS Station 1 Unit Replacement RFP 20260611

Sumner County, Sumner County, TN·County

Submission deadline is today — June 11, 2026

May 28, 2026
Posted Date
Jun 11, 2026
Submission Deadline
Reported Agency
Sumner County Government
Primary Contact
Christi Mullins · (615) 451-6033
Scope Location
Gallatin, TN
Submission Address
355 N Belvedere Drive, Room 302, Gallatin, TN 37066

Summary

Sumner County Government is soliciting proposals for the replacement of one 5-ton and one 7.5-ton split system HVAC unit at EMS Station 1. Proposals are due June 11, 2026, and require a mandatory site visit.

Evaluation Criteria

Quality and thoroughness of proposal, record of experience, references, integrity, performance, assurances, price

Required Deliverables

Two complete copies of the proposal or one copy with a flash drive, Tennessee business license, Insurance compliance, RFP Sheet, Statement of Non-Collusion, Drug-Free Workplace Affidavit, Certification Regarding Debarment, Attestation Re Personnel, References, Open Records Acknowledgement, IRS Form W-9

Required Attachments

Attachment 1, Attachment 2, Attachment 3, Attachment 4, Attachment 5, Attachment 6, Attachment 7, IRS Form W-9
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Frequently Asked Questions

How do I respond to this RFP from Sumner County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. Proposals should be submitted to: 355 N Belvedere Drive, Room 302, Gallatin, TN 37066. For questions, contact Christi Mullins at (615) 451-6033.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Sumner County?

Civic IQ tracks all active and historical solicitations from Sumner County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Sumner County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Sumner County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Christi Mullins at (615) 451-6033. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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