Sumner County Board of Education HVAC Water Treatment Service RFB 20260630
Sumner County School DistrictSchool · Gallatin, TN- Due
- Jun 30, 2026
- Deadline passed
- Posted
- Jun 18, 2026
- Contract term
- 1 year
- Primary contact
- Chris Harrison
- (615) 451-6560
The 30-second brief
Sumner County Board of Education is requesting sealed bids for a total coverage HVAC water treatment program for cooling towers, closed loops, and geothermal systems at various district facilities. Submissions are due June 30, 2026.
Signed Original Copy, Bid Form, Contact Information, References, Certifications, Business License, Contractor License
Ability to meet requirements, Experience of bidder, Pricing strategy, Quality of products
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Summary
Sumner County Board of Education is requesting sealed bids for a total coverage HVAC water treatment program for cooling towers, closed loops, and geothermal systems at various district facilities. Submissions are due June 30, 2026.
EVALUATION CRITERIA
4- Ability to meet requirements
- Experience of bidder
- Pricing strategy
- Quality of products
REQUIRED DELIVERABLES
7- Signed Original Copy
- Bid Form
- Contact Information
- References
- Certifications
- Business License
- Contractor License
REQUIRED ATTACHMENTS
13- Contact Information
- Bid Form/Certification
- Contract Piggyback Agreement
- References
- Certification of Non-Collusion & Debarment or Suspension
- Attestation Re Personnel
- Attestation Non-Boycott of Israel
- Certification of Compliance with Iran Divestment Act
- Criminal Background Compliance Affidavit
- Drug Free Workplace Affidavit
- IRS Form W-9
- Standard Terms & Conditions
- Vendor Checklist
- Submit to
- 1500 Airport Road, Gallatin, TN 37066
- Scope location
- Gallatin, TN
- Reported agency
- Sumner County Board of Education
Questions about this BID
How do I respond to this Bid from Sumner County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1500 Airport Road, Gallatin, TN 37066. For questions, contact Chris Harrison.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Sumner County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chris Harrison at (615) 451-6560. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Original Copy, Bid Form, Contact Information, References, Certifications, Business License, Contractor License. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet requirements, Experience of bidder, Pricing strategy, Quality of products" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumner County School District?
All active and historical solicitations from Sumner County School District are tracked and searchable. As a school agency, Sumner County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contact Information, Bid Form/Certification, Contract Piggyback Agreement, References, Certification of Non-Collusion & Debarment or Suspension, Attestation Re Personnel, Attestation Non-Boycott of Is. Review the full document from Sumner County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gallatin, TN. Review the full solicitation for detailed scope requirements.